Overview
Administrative Specialist Jobs in Compton, CA at City of Compton, CA
FORT ZUMWALT SCHOOL DISTRICT SS513
REPORTS TO: CFO and Director of Business Services
FLSA: Non-Exempt
Note : Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons.
POSITION PURPOSE/SUMMARY
To assist the Chief Financial Officer and the Director of Business Services in the daily operations of the district finances.
QUALIFICATION REQUIREMENTS
Executive Office Assistant for the Business Office shall have a high level of competence in clerical skills as demonstrated by the District’s skills assessments and possess proficiency in Microsoft Office and Google Office Suites. This position requires a minimum of three years’ professional secretarial/administrative support experience and displays a high degree of independent initiative.
ESSENTIAL DUTIES
1. Serve as the Business Office’s primary point of contact, including email, phone, and in-person interactions with visitors.
2. Coordinate and manage executive-level scheduling, including calendar management, meeting preparation, and travel arrangements with attention to detail.
3. Prepare, edit, and proofread reports, presentations, and confidential documents using Microsoft Office and Google Suite applications with digital collaboration and productivity skills.
4. Develop and maintain comprehensive electronic and physical filing systems and organizational strategies to ensure efficient information management.
5. Assist the district building administrative support staff with the Student Data System (FOCUS) in regard to student billing.
6. Obtain banking reports to reconcile daily deposits for all buildings as well as record and track bad checks.
7. Record deposits and monthly revenue/expenditure transfers in the financial accounting system (SISFIN).
8. Pull monies from multiple online platforms (Square, RSchools, YourCause, Benevity, etc)
9. Assist the CFO in data collection and reporting regarding vehicle and property damage insurance claims.
10.Record and track information related to fundraisers and donations.
11. Verify the accuracy of district-wide utility bills, prepare for payment, and log usage.
12.Responsible for creating purchase orders for the Business Office and approving invoices in the financial accounting system.
13. Assists the buildings with entering data for their budgets. Prepares budget data for the CFO to import into the financial accounting system.
14. Maintain the confidentiality of all school-related matters.
15. Demonstrate initiative and independent judgment in establishing professional office routines and implementing efficient office procedures and workflows.
16. Provide leadership to other administrative support staff within the district to ensure the accuracy of financial data and procedures.
ADDITIONAL DUTIES
1. Effectively communicate, verbally and in written form, with administrators, staff, and the community as needed.
2. Perform other duties as assigned by the immediate supervisor.
MENTAL DEMANDS
Ability to maintain highly confidential information; communicate clearly both orally and in
writing. This employee must have strong computer skills including Microsoft software and Google Suite. Have the ability to learn new systems and software. Solve a variety of problems in many different situations.
PHYSICAL DEMANDS
While performing the duties of this position an employee is regularly required to sit, talk, and hear. The employee is frequently required to walk and use fingers and controls. The employee is occasionally required to stand, reach, bend, lift, and carry up to ten pounds. Close vision ability to look at a computer screen for long periods of time is required. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee.
TERMS OF EMPLOYMENT
Employment will be on an at-will basis for 12 months with two weeks vacation, beginning July 1, or from the time of employment for the duration of the school year with prorated vacation and/or personal leave. The Executive Office Assistant will be provided a work calendar showing the specific daily work schedule of the employee. The work calendar may be modified by the Board of Education at any time, as needs dictate. Eight hours will constitute a workday. The Chief Human Resources Officer or employee’s supervisor will establish a definite daily schedule. The yearly salary will be disbursed in twenty-four (24) equal payments.
EVALUATION
Performance of this job will be evaluated annually in accordance with the provisions of the Board’s policy on evaluation of support staff personnel.
Approved: April 5, 1982, Revised: June 19, 2000, May 15, 2006, November 16, 2009, June 29, 2020,
February 18, 2025
Title: Administrative Specialist
Company: City of Compton, CA
Location: Compton, CA
