Overview
Administrative Specialist Jobs in Riyadh, Saudi Arabia at Orange Business
Title: Administrative Specialist
Company: Orange Business
Location: Riyadh, Saudi Arabia
Role purpose:
An Administration Specialist to ensure that the office operates smoothly and efficiently including making office supplies arrangements, greeting visitors, and providing general administrative support to our employees as well as supporting HR and entity activities related to employees’ visas, insurance, company licenses, and all related government requirements. Supporting and coordinating the AR activity as well as managing local content-related projects with the support of support functions.
Responsibilities:
Overseeing general office operations.
Greeting visitors and delivering a good service to our customers and partners.
Coordinating appointments and meetings and supporting management visits and meetings with customers and partners.
Coordinating domestic and international travel, including flight, hotel, and car rental reservations for the management team.
Purchasing office supplies and equipment and maintaining proper stock levels.
Producing reports, composing correspondence, and drafting new contracts when needed.
Creating presentations and other management-level reports when requested.
Designs and implements office policies as per Group and makes necessary adjustments.
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Manage entities in KSA in terms of employee residencies, and license renewals, support local content when needed, and support PMO initiatives in the country.
Liaise with Legal and Finance for several office and PRO matters when needed.
Liaise with the General Services team for office hardware, supplies for the entity, and changes in office design or location.
Support and coordinate AR activity with cash collectors, finance, local sales teams, and sales operations.
Requirements:
A bachelor’s degree in business administration or equivalent
Excellent written and verbal communication skills in Arabic and English
Time-management skills
Ability to pay attention to detail
Organization skills
Ability to multitask
Team player
Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
