Overview
Administrative Specialist Jobs in Walnut Creek, CA at Fehr & Peers
Full Job Description
At Fehr & Peers, we aim to empower every employee to develop effective and innovative transportation solutions that improve communities. We value serving clients well and working together to find solutions that fit everyone’s needs. The Corporate Administration team ensures our office runs smoothly so that everyone can focus on our mission. We’re looking for a friendly Administrative Specialist who’s great with customers to join our team.
In this role, you’ll face new challenges every day and handle various tasks. Managing multiple requests, meeting deadlines, and building strong relationships are essential. We need someone who can bring the team together and support others whenever needed.
We offer a supportive and inclusive environment focused on teamwork. We’re dedicated to helping our employees grow and learn, with plenty of opportunities for advancement. Joining us means representing Corporate Administration while helping all our teams and offices succeed.
Responsibilities
Plan, coordinate, and/or facilitate in-office meetings, including catering arrangements
Support office and company events from pre-planning to setup, takedown, and catering arrangements
Manage the client survey process, including distribution, data entry, and generating reports
Review and reconcile invoices for office expenses, routing for approval and payment
Complete credit card reconciliations
Organize and maintain the office space to be professional in appearance, keeping commonly used areas, including the kitchen, clean and stocked with supplies
Route daily mail and packages
Maintain and order office supplies
Coordinate monthly parking badges and validations
Coordinate and provide new hire welcome onboarding
Communicate with property management for maintenance requests and with vendors as needed
Process various forms such as insurance certificates
Perform general troubleshooting on office equipment (printers/copiers) and coordinate service calls
Participate in a companywide administrative group focused on collaboration and enhancement of administrative services
Participate in the group that plans Corporate office activities
Perform ad hoc requests
Qualifications
Ability to reliably work in the office 5 days per week
3+ years of experience working in a professional office environment, preferably with the Architecture and Engineering (A&E) or Consulting industry
Collaborative and solutions-oriented mindset with a strong focus on client satisfaction
Excellent time management and organizational skills
Strong written and verbal communication skills
Capacity to work independently with general direction and guidance
Commitment to high-quality, accurate, and timely work performance
Comfort and confidence working in a fast-paced environment with shifting priorities
Flexible attitude and comfort with managing requests and instructions from a variety of individuals
Skill in building and maintaining strong relationships with a variety of personalities and styles
Enthusiasm and ability to maintain a high level of professionalism
Intermediate proficiency in Microsoft Word, Excel, PowerPoint, and Teams, and Adobe Professional
Notary certification (desirable)
The salary range for this position is $28.00-$30.50 per hour. Placement within the stated pay range will be determined based upon education, experience, and qualifications.
Benefit Highlights:
Medical, Dental, Vision, L…
Title: Administrative Specialist
Company: Fehr & Peers
Location: Walnut Creek, CA
Category:
