Overview
Administrative Specialist Jobs in New York, NY at Clarity Recruiting
Title: Administrative Specialist
Company: Clarity Recruiting
Location: New York, NY
A nonprofit client of ours is looking for a temp (potential to go perm) Administrative Specialist.
Th hourly rate for this role will be $36-41/hr.
About the Role:
This role will provide vital administrative support to the Chief of Staff (COS) to the President. The position offers a mix of event coordination, project management, and general office assistance in a fast-paced environment. The ideal candidate will be proactive, adaptable, and able to manage multiple tasks while maintaining a high level of organization and professionalism.
Key Responsibilities:
Support to the Chief of Staff
Coordinate and host workshops, leadership meetings, and conferences.
Organize meeting materials, create agendas, manage internal calendars, and arrange catering.
Provide day-of-event support, which may involve working outside normal business hours.
Process invoices, expense reports, and honorariums in Concur and collaborate with Accounts Payable.
Prepare travel arrangements for the Office of the President’s research staff, visitors, and interns.
Attend meetings and take minutes, ensuring follow-up on outcomes and action items.
Manage projects and correspondence, ensuring timely follow-up.
Update related webpages with scientific highlights and content.
Onboard new team members, assist with office tours, and ensure provision of necessary equipment and resources.
Support summer school programs, including event coordination, student onboarding, and daily student support.
Additional Executive and Ad-hoc Support
Provide administrative support for the General Counsel, such as calendaring and occasional correspondence.
Act as a point of contact, screening calls and handling inquiries.
Build strong internal and external working relationships.
Assist with founder-related tasks or special projects.
Greet and host visitors of the Office of the President.
Support the President directly in the absence of the executive assistant, managing calendars and correspondence.
Qualifications:
Proven experience in administrative support, ideally within an executive or senior leadership setting.
Exceptional organizational and multitasking skills.
Strong communication skills, both written and verbal.
Proficiency with Concur and general office software.
Ability to work autonomously and collaborate effectively in a team-oriented environment.
