Overview
Administrative Specialist Jobs in Remote at Advantage Tennis
Do you want to work on complex and pressing challenges—the kind that bring together curious, ambitious, and determined leaders who strive to become better every day? If this sounds like you, you’ve come to the right place.
Your Impact
An Executive Assistant (EA) must have excellent technical and interpersonal skills, regular and reliable attendance, and scheduling flexibility to ensure continuity of administrative support for the partners to whom they are assigned. They are expected to be creative problem solvers for the senior partner and/or partner whom they support.
In this role, you will cooperate with your partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high quality end-product. The partners’ network includes their teams, practices, and internal colleagues. You will build ongoing rapport with your partners, their clients, client assistants, internal colleagues, and other EAs globally. You will act as an informed representative for the partners when interacting with clients, internal and external customers, and others while maintaining the confidentiality of highly sensitive information.
As the Executive Assistant, you will be responsible for organizing, strategically managing, and maintaining detailed, complex calendars for senior partners and others. This includes planning client and internal meetings, conference calls, conferences/events, and lunches/dinners. The role also involves coordinating travel and managing travel logistics/preferences for the individuals supported.
Additionally, you will track and manage all incoming communications, responding to correspondence that does not require the personal attention of the partner. With minimal guidance, you will assume responsibility for planning, organizing, and executing major projects, such as calls and meetings that require the coordination of schedules for senior leadership participants. Acting as an informed deputy, you will interact with clients and other persons whose goodwill and respect are of critical importance to the partners and the firm, while developing strong relationships with clients and client administrative contacts.
In this role you will collaborate with Executive Assistant Managers and department members to create smooth workflows, soliciting assistance from others as needed and helping others as appropriate, ensuring follow-through and flexibility to meet appropriate and timely actions and deadlines.
Your Growth
Driving lasting impact and building long-term capabilities with our clients is not easy work. You are the kind of person who thrives in a high performance/high reward culture – doing hard things, picking yourself up when you stumble, and having the resilience to try another way forward.
In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities you need to become a stronger leader faster than you ever thought possible. Your colleagues—at all levels—will invest deeply in your development, just as much as they invest in delivering exceptional results for clients. Every day, you’ll receive apprenticeship, coaching, and exposure that will accelerate your growth in ways you won’t find anywhere else.
When you join us, you will have:
Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions for our clients. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
World-class benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package, which includes medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.
Your qualifications and skills
Undergraduate degree preferred
5+ years supporting senior level executives
Outstanding administrative and organization skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset
Highly professional presence on telephone, email, and all other work-related communications platforms
Strong typing and proofreading skills; ability to produce typed documents quickly and accurately
Computer literate, including strong email and calendaring skills
Excellent judgment and resourcefulness
Strong technical skills, including proficiency in PowerPoint, Word and Excel
Excellent interpersonal skills; positive attitude; ability to build relationships within the firm and with client executives and external experts
Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
Able to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment
Attention to detail and confidentiality
Comfortable working in a team setting with client service “can do” attitude
Ability to prioritize and manage multiple work streams
Flexibility and ability to work well under tight deadlines
Professional commitment to client service
Title: Administrative Specialist
Company: Advantage Tennis
Location: Remote
