Overview
Administrative Specialist Jobs in Plainsboro, NJ at BioSpace
Title: Administrative Specialist
Company: BioSpace
Location: Plainsboro, NJ
AboutAbout the DepartmentImagine being a part of a team committed to helping people defeat diabetes and other serious chronic conditions. Here at Novo Nordisk, we seek out opportunities to contribute to healthier communities and better lives for all people. And, that’s what you’ll gain by joining Novo Nordisk’s People & Organization team. Our P&O team is passionate about their purpose – enabling business success the Novo Nordisk Way by turning the Company’s business strategy into an actionable workforce strategy. A strategy which captures the entire employee life-cycle. At Novo Nordisk, you will join an inclusive team of diverse talent and benefit from a range of possibilities for professional and personal development. Are you ready?
This is a Princeton, New Jersey Home Office based position. This position follows all NNI guidance for remote/in office dedicated time. EST time-zone hours.
The PositionPerforms a variety of highly diverse and complex administrative tasks and activities of a responsible nature for a department, function or management requiring sound planning, organization, judgment, adaptability, and accountability.
RelationshipsReports to the Head of North America Talent Acquisition and will directly support the Talent Acquisition leadership team. Interacts with internal and external sources at all levels within the organization on matters of importance to the function, the department, and/or of a sensitive nature. Provides guidance and assistance to clerical/administrative colleagues. May interact with global employees.
Essential Functions
Coordinates multiple processes, procedures, or programs
Develops reports and presentations
Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department
Handles calendar management on behalf of the individuals supported
Independently researches a wide variety of information requests and gathers and compiles reports and data
Participates on, and provides administrative support to, project teams
Performs a variety of routine office duties involving typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.g. off sites, team building, group meetings), running reports, budget processing, and vendor management
Performs other clerical/administrative and support duties as needed
Provides support for budgets and may support a team with tracking budget spend
Reviews and responds to correspondence and prepares documents and forms
Works with internal and external parties to initiate, coordinate, and manage a variety of special projects which may require the knowledge of special terminology, practices, procedures, or operations
Qualifications
A high school diploma or GED required
A minimum of 6 years of administrative or related experience required. Advanced training or administrative certification a plus
Ability exercise independent discretion and/or judgment
Ability to handle sensitive and confidential information
Ability to interact with all levels inside and outside of the organization, including headquarters and affiliates
Ability to manage multiple priorities
Ability to understand implications of work and make recommendations for solutions
Ability to work independently
Attention to detail required
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