Overview
Administrative Specialist – Denver, CO Jobs in Denver, CO at Casey Family Programs
Full Job Description
Casey Family Programs, an Equal Opportunity Employer, is the nation’s largest operating foundation focused on safely reducing the need for foster care and building Communities of Hope for children and families across America. Founded in 1966, we work in 50 states, the District of Columbia and two territories and with more than a dozen tribal nations to influence long-lasting improvements to the safety and success of children, families and the communities where they live. Casey Family Programs values inclusion, diversity, equity, and respect for individuals in the workplace. We encourage candidates with diverse lived experience and perspectives from underrepresented communities to apply.
Job Summary:
The Administrative Specialist is responsible for providing administrative and project support to a work unit Managing Director (MD) or Senior Director and their team.
Essential Responsibilities:
% of Time
Maintains the MD or Senior Director’s calendar and travel schedule. Works closely with the MD or Senior Director, the work unit leadership team, and other internal and external parties to ensure a well-coordinated schedule.
30%
Manages projects and events at the local and national level in conjunction with the MD or Senior Director and work unit leadership team. Coordinates with work unit staff, other Casey work units, external partners, and vendors to ensure successful project/event completion.
25%
Responds to incoming requests to the MD or Senior Director on a wide variety of issues and works through to resolution. Drafts and edits memoranda, reports, presentations, and other documents as requested by the MD or Senior Director.
15%
Develops and maintains work unit administrative processes, ensuring alignment with Casey policies and work unit goals. Serves as the subject matter expert on administrative issues, provides coaching and guidance to work unit administrative staff as needed.
15%
Supports the MD or Senior Director and the work unit leadership team in the maintenance of the budget. May provide ongoing budget monitoring and variance analysis; prepares budget adjustments as needed. Works with work unit staff to ensure accurate processing of invoices, expense reports, and other financial items.
10%
Performs other duties as assigned
5%
Qualifications:
A Bachelor’s Degree and a minimum of 5 years of administrative support experience, at least 3 of which have been at the executive level. Relevant experience may be substituted for education.
Strong organizational skills, critical thinking, and effective written and verbal communication skills are needed. The ability to work autonomously and exercise independent judgment is required.
A broad knowledge of computer software is required. Advanced skills in the Microsoft Office suite, especially Excel, are needed.
Proven success in working in a diverse, multi-cultural environment is required.
Ability to perform effectively in high pressure and stressful work environment. Ability to manage stress and self-care.
Ability to work onsite full-time to meet the collaborative responsibilities that are essential for position. Regular and reliable attendance is required.
Physical requirements include the ability to lift and reach for light objects; ability to type and work at…
Title: Administrative Specialist – Denver, CO
Company: Casey Family Programs
Location: Denver, CO
Category:
