Overview
Administrative Specialist – Education Solutions Jobs in Staples, MN at Sourcewell
Job Summary
With minimal supervision and direction, the Administrative Assistant III provides advanced administrative assistance to administrative personnel in Occupational Programs. Using independent judgment will be required to build schedules, gather data, address student and faculty issues, and coordinate/supervise the clerical and/or student employees.
The mission of Schoolcraft College is to provide a transformational and inclusive learning experience designed to increase the capacity of all individuals and groups to achieve intellectual, social, and economic goals. We are committed to creating a positive impact on the communities we serve and value diversity in our students, staff, and programming.
Required Qualifications
Thirty (30) college credits related to the position.
Two (2) years of experience as an administrative assistant.
General clerical skills including accuracy in basic math, filing, proofreading, typing, spelling, data entry and the ability to multitask.
Strong organizational and project management skills.
Good communication skills and the ability to work with a diverse population.
Ability to understand and operate appropriate office equipment, including personal computers.
Preferred Qualifications
Associate Degree.
Experience with class scheduling and budgets.
Working knowledge and proficiency with Microsoft Word and Excel.
Physical Demands
Schoolcraft College is committed to creating an inclusive environment and strongly encourages applications from veterans, individuals with varying gender identities, abilities, and from underrepresented populations. Schoolcraft College is an AA/EEO Employer.
Writing Skills: Ability to write reports, business correspondence, and procedure manuals.
Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
Communication Skills: Ability to effectively present information and respond to questions from prospective and current employees, and groups of managers.
Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability: Ability to solve practical problems and deal with a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office Environment: This role may involve being in a stationary position in front of a computer, using a keyboard, mouse (or applicable equipment) and telephone. Communicating and exchanging information with individuals electronically or in person. This role may also involve standing and walking for periods of time, and the use of hands and moving objects of up to 10 lbs., and on occasion, up to 25 lbs.
Noise Level: The noise level in the work environment is usually moderate.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Hours
40 hours/week, Mon-Fri, 8-5pm
Salary
Pay Range is $20.63-$23.15
Job Duties
Job Duty Name
1
Description of Job Duty
Prepares material from rough drafts to final form (letters, memos, manuscripts, tables, charts, etc.), correcting sentence structure, grammar, spelling, and punctuation as required.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
2
Description of Job Duty
Drafts forms, composes form letters, and compiles factual reports which require exercise of judgment, understanding of data sources, and originality.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
3
Description of Job Duty
Requests, gathers, and/or provides factual information, requiring reference to a variety of sources.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
4
Description of Job Duty
Screens mail and selects correspondence which may be handled by other than immediate supervisor(s) and addressee.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
5
Description of Job Duty
Establishes and maintains record keeping and/or filing systems (including computer files) to maximize efficiency in office operations.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
6
Description of Job Duty
Schedules appointments and makes travel arrangements for supervisor(s).
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
7
Description of Job Duty
Coordinates department events, schedules meetings and conferences and takes minutes as required.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
8
Description of Job Duty
Monitors and maintains appropriate budget records assuring appropriate paperwork is processed.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
9
Description of Job Duty
As required, coordinates the work of other clerical and/or student employees.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
10
Description of Job Duty
Monitors Time and Attendance for faculty, clerical and student groups, completes required paperwork and notifies administrator of potential issues.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
11
Description of Job Duty
As required, coordinates the functions of the office(s) to which assigned. Operates fax, copy machines, calculators, other department specific machines, databases, software packages and other technologies used within the department.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
12
Description of Job Duty
Gathers information, inputs data, prepares assigned reports, and places orders electronically, as required.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
13
Description of Job Duty
Performs related duties as assigned.
Essential Duty?
Yes
Percentage Of Time
Title: Administrative Specialist – Education Solutions
Company: Sourcewell
Location: Staples, MN
