Overview
Administrative Specialist for Future Educators Academy Jobs in Virginia at Laurel Ridge Community College
Position Details
Position Information
Recruitment/Posting Title
Administrative Assistant Confidential
Job Category
Staff & Executive – Human Resources
Department
SAS – Dean’s Office
Overview
The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers–New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.
SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.
The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Administrative Assistant Confidential for the School of Arts and Sciences – Dean’s Office. This position provides daily coordination and facilitation of the policies and procedures concerning employment of faculty, staff and students in the School of Arts and Sciences.
Among the key duties of this position are the following:
Coordinates and performs various functions relating to faculty, staff, and student Human Resources and Payroll matters.
Supports the designated departments and units of the School of Arts and Sciences by accurately and timely completion/review of processes and transactions in support of Human Resources and Payroll related activities.
Processes Human Resources, Absence Management and Payroll and Time and Labor transactions into our Human Capital Management system, Oracle HCM Cloud.
Transactions processed in Oracle HCM Cloud include but are not limited to: hires, rehires, add assignment, job changes, Lecturer appointments, Graduate appointments, contract pay, terminations, request change of primary assignment, end assignments, compensation changes, transfers, and reappointments, absence management, and Time and Labor transactions.
Administers the Position Management functions for the School of Arts and Sciences.
Processes related to Position Management include but are not limited to: initiate a Position Request in Oracle HCM Cloud, initiate a Position Request in ROCs, assign a hire, rehire, reappointment, transfer to the correct Position, update Positions in Oracle HCM as needed, generate and maintain Position reports.
Serves as the designated departments/units point of contact for HCM and Payroll related inquiries. The position is also responsible for the preparation and distribution of documents, including cost-related analyses requested by the Office of University Labor Relations, and the Office of General Counsel in support of the university’s labor negotiations efforts and in support of labor relations functions related to the administration of collective bargaining agreements.
Prioritizes work, resolves routine conflicts and issues, and prepares and implements administrative guidelines and procedures for the unit.
Provides routine and non-routine information and explanation to employees and department administrators.
Carries out routine and non-routine tasks with occasional and process related review of work outputs by supervisor and/or HCM/Payroll Approver.
Performs professional work that requires knowledge of Human Resources and Payroll guidelines and general administrative/office management principles.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Day
Work Arrangement
FLSA
Nonexempt
Grade
03
Position Salary
Annual Minimum Salary
52200.00
Annual Mid Range Salary
66071.00
Annual Maximum Salary
79941.00
Standard Hours
37.50
Union Description
Administrators Confidential
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment
Staff – 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
A bachelor’s degree in human resources management or a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of human resources and payroll practices.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Demonstrated commitment to excellent customer service.
Ability to deal with a variety of situations with discretion and confidentiality.
Strong MS Office skills including intermediate Excel and the ability to generate reports from various systems and analyze data.
Excellent attention to detail with a high degree of accuracy.
Ability to clearly communicate information to a wide variety of audiences.
Possess strong written and oral communications skills.
Results oriented, skilled at leading and participating in teams, and able to manage multiple and complex objectives and tasks concurrently with tight deadlines.
Good understanding, use, and application of concepts, theories, principles, practices, terminology and applied bases of HR/Payroll practices and unit administration.
Preferred Qualifications
Prior HCM/Payroll system experience preferably Oracle HCM Cloud. Knowledge of Rutgers University systems, policies and procedures.
Two years of human resources related experience, including experience utilizing Human Resources Information Systems.
Equipment Utilized
HCM (PeopleSoft, Oracle HCM Cloud), Cornerstone, Guardian (e-Verify), SAS systems, and departmental databases on a daily basis. Knowledge of Windows, Microsoft Office. Use of computer, VPN, Virtual Meeting software, telephone, printers, fax, Box, OneDrive, Sharepoint, etc.
Physical Demands and Work Environment
Ability to lift up to 15-20 pounds.
Travel to all RU-NB campuses using personal vehicle.
Occasional evening and weekend work hours.
Special Conditions
Posting Details
Posting Number
25ST0977
Posting Open Date
05/01/2025
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
College Ave (RU-New Brunswick)
City
New Brunswick
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
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Title: Administrative Specialist for Future Educators Academy
Company: Laurel Ridge Community College
Location: Virginia
