Overview
Administrative Specialist Hospice Jobs in Altamonte Springs, FL at AdventHealth Hospice
T2 Systems is the largest parking, mobility, and transportation provider in North America, with more than 25 years in the parking management industry and currently serving thousands of parking professionals. We integrate the best people, processes, and technology to provide powerful, high performance, and secure parking solutions. T2 Systems is headquartered in Indianapolis, Indiana with its Canadian office located in Burnaby, BC.
We didn’t become an industry leader by chance – we push the envelope to provide more innovative and advanced solutions for our customers. Which wouldn’t be possible without employees who strive for success, work together, and are hungry to learn, grow, and lead.
If you are looking for a new opportunity, we invite you to apply and talk about the possibilities of starting a rewarding new chapter of your career!
Job Summary:
The Executive Assistant provides high-level clerical support to an executive, director, or department head-level employee, performing a variety of secretarial duties and skilled tasks that may include preparing reports, conducting research, and collecting data.
Duties/Responsibilities:
Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff, including management of calendars, emails, assist with processing invoices, budgets, expense reports, PTO request management, material creation and copies for meetings.
Arranges travel and accommodations for executives.
Coordinate calendar for executive meeting cadences, monthly leadership team meetings, quarterly town halls, birthday celebrations, to name a few; manage day-of meeting and event logistics (room set-up, food and beverage procurement, etc.)
Coordinate office decorations for holiday events and parties.
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
Greets and welcomes visitors; answers and directs phone calls.
Prepares formal business communication, recurring reports, and similar correspondence; acquires signatures as necessary.
Maintains and organizes files and records.
May collect fees and payments; provides receipts and other records for monetary transactions.
In partnership with HR Generalist, manage and maintain the Indianapolis office including facility maintenance management, office/kitchen supplies & furniture, other office management duties as assigned.
Provide administrative assistance to departments as needed.
Qualifications:
Associate degree or bachelor’s degree in related field preferred, or commensurate experience
Three to five years of experience in an administrative role supporting executive level leaders preferred
Intermediate to advanced competency in Microsoft Office Suite & other business software.
Knowledge, Skills and Abilities
Excellent technical & organizational skills.
Excellent verbal & written communication skills with the ability to interact with all levels in the organization.
Proven experience in providing excellent customer service (internal and external) and working with confidential information.
Ability to work independently and anticipate needs of senior leaders based on prior tasks and requests
Ability to prioritize tasks and tactfully negotiate priority with end users.
Ability to handle sensitive information and maintain confidentiality
With your explicit consent which you provided as part of the application process, we will retain candidate personal data solely for the business purpose for which it was collected. In no event will we retain such data more than two (2) years following the closure of the recruitment process relating to the role for which you applied or in the event other related job opportunities arise within the company. Verra Mobility Applicant Privacy Notice
T2 Systems is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
Contact
T2 Systems Inc.
End date
Friday, May 30, 2025 12:00 AM
From
T2 Systems, Inc.
Website
www.t2systems.com
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Title: Administrative Specialist Hospice
Company: AdventHealth Hospice
Location: Altamonte Springs, FL
