Overview
Administrative Specialist I Jobs in Corinth, Nash, NC at State of North Carolina – Dept of Transportation
Department
HAMILTON LUGAR SCHOOL (BL-SGIS-IUBLA)
Department Information
The Hamilton Lugar School of Global and International Studies (HLS) is a leader in the study of international affairs and the languages, cultures and perspectives shaping our world. HLS takes a multidisciplinary approach to global education, offering instruction in over 80 languages, the most in the country, and helping students develop cultural fluency and expertise in nearly every region, including Africa, Russia, Latin America, Europe, Asia, and the Middle East.
Job Summary
Department Specific Responsibilities
Processes department purchase requests.
Submits and reconciles department reimbursement requests for employee and student travel.
Processes employee and non-employee travel.
Processes honorarium.
In collaboration with other Financial Administrative Coordinators in HLS, processes payroll and verifies accuracy of payroll information.
Creates weekly HLS department newsletter for staff and faculty
Performs financial and administrative support of the university’s daily business operations.
Works may be predominantly focused in 1 area of finance or support or in a variety of different areas such as processing employee travel, processing non-employee travel, processing Buy IU, reconciling purchasing cards, processing honoraria, etc.
General Responsibilities
With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records.
Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.
Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university’s central information systems (Travel, KFS, HRMS, etc.).
Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.
Assists in designing, documenting, and implementing processes.
Processes payroll and verifies accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments.
Monitors financial accounts and ensures timely payments are made to payees.
Responds to inquiries regarding financial and/or personnel policies and procedures; takes the lead on the most complex cases within their scope of work.
Serves as liaison to department and/or other university divisions.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED)
Preferred
Associate’s degree
WORK EXPERIENCE
Required
4 years of relevant experience
SKILLS
Required
Proficient communication skills
Maintains a high degree of professionalism
Demonstrates time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Highly thorough and dependable
Possesses a high degree of initiative
Ability to build strong customer relationships
General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS)
Experience in managing and documenting workflows, processes, and/or data entry
Basic understanding of technology
Ability to use standard office equipment such as phone, fax, scanner, etc
Proficiency in computer systems, including standard Office software
Basic accounting and financial skills; ability to reconcile accounts
Prior demonstrated ability to apply concepts and policies to daily work functions
Good oral and written communication skills
Ability to clearly present material and make it accessible to a specific audience
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Hamilton Lugar School of Global and International Studies Building
Bloomington, Indiana
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: Finance
Job Family: Financial Administration
Click here to learn more about Indiana University’s Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.
Contact Us
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Telephone: 812-856-1234
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Title: Administrative Specialist I
Company: State of North Carolina – Dept of Transportation
Location: Corinth, Nash, NC
