Overview
Administrative Specialist I (13266, Grade 18) Jobs in Bethesda, MD at The Maryland-National Capital Park and Planning Commission
Job no: 493788
Work type: Staff (Full-Time)
Location: Orlando, FL, Winter Park, FL
Categories: Hamilton Holt School
Division: Academic Affairs
Job Summary:
The Executive Assistant acts as the primary point of contact and provides administrative support to the Dean of the Hamilton Holt School. This role requires someone who thrives in a fast-paced, faculty and student-centered environment and can efficiently manage multiple priorities.
Primary responsibilities include:
Manage the calendars of the Dean and Assistant Dean of the Hamilton Holt School by scheduling appointments, meetings, colloquia, retreats, workshops, and conferences.
Maintain the annual calendar and spreadsheet of tasks, deadlines, events, and meetings.
Prepare correspondence, reports, and materials for meetings.
Manage meetings, communications, and timelines for Office of the Dean projects.
Provide logistical support for the planning and implementation of events on behalf of the Hamilton Holt School.
Answer and route incoming calls, welcome visitors, and evaluate the priority order of incoming requests.
Hire and supervise graduate and undergraduate student workers.
Coordinate travel arrangements, prepare travel advance request forms, and process travel expense reports.
Submit Team Dynamix tickets to the Information Technology team and work orders to Facilities.
Maintain inventory of and order office supplies and other items.
Support Holt School events by providing administrative assistance, such as ordering materials, coordinating supplies, managing attendance, etc.
Minimum
Qualifications & Education:
High school education plus two years of additional business, technical, or college training, or equivalent combination of education and experience.
At least four years of job‑related experience.
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and Adobe Acrobat.
Knowledge, Skills, & Abilities
Ability to learn new processes and online platforms.
Possess strong proficiency in written English, including expertise in spelling and grammar.
The ability to understand and interpret complex oral and written instructions and documents.
Ability to use tact and good judgment in resolving work problems and dealing with the public, faculty, students, and staff.
Excellent customer service and interpersonal skills are imperative.
Time management skills including the ability to plan schedule of duties without constant supervision, organize and prioritize multiple tasks and commitments. Ability to analyze information and make judgment decisions under time and pressure constraints.
Ability to work independently and handle confidential material.
Work Environment:
Campus-based, front-facing position, and working in an office environment.
Work requires visual strain and the use of a computer.
Overtime may be required to meet business needs.
Instructions to Applicants:
To apply, please submit an application and upload the following materials:
Resume
Cover Letter
Screening of applications will begin immediately.
Benefits & Perks:
15 Days – Paid Time Off (vacation, sick and personal time)
10 Days – Paid Holidays
5 Days – Paid College Closure Days
Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
100% Employer-Funded Health Reimbursement Account ($125+/month)
100% Employer-Paid Short & Long Term Disability Insurance
Domestic Partner Benefits
11.5% Employer Retirement Contributions
Discounted On-Campus Dining Meal Plans
Free On-Campus Parking
Free Access to Campus Amenities (gyms, pools, library, sporting events and more)
Free Full Tuition for Employees and their Families
Pet Insurance
100% Employer-Funded Employee Assistance Program
Flexible Spending Accounts
Award-Winning Wellbeing Programs
Plus More!
Additional Perks:
Rollins College is conveniently located on multiple Lynx Bus Routes (Winter Park/Rosemont-9 & Winter Park/Springs Village-23) and within walking distance from the Winter Park SunRail Station
Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards and more)
Free E-Training Courses & Professional Development Opportunities
IT Software & Laptop Discounts (Apple, Lenovo, and more)
College Bookstore Discounts
Annual Service Awards & Recognition Programs
Discover what it’s like to live in Orlando: Live, Work, Play and Learn
Plus More!
Rollins offers a competitive hourly rate, along with our generous benefits package!
Our Service
Excellence Philosophy:
At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.
Click here to learn more about our commitment to Service Excellence at Rollins College!
Equal Employment Opportunity:
Rollins College is an equal opportunity institution. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by College policy or federal, state, or local law for employment and in our educational programs and activities. To learn more about our commitments, visit click here. Any applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to [email protected] | 407.646.2102.
FLSA Status:
Non-Exempt
Service Months:
12
Advertised: 18 Apr 2025 Eastern Daylight Time
Applications close:
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Title: Administrative Specialist I (13266, Grade 18)
Company: The Maryland-National Capital Park and Planning Commission
Location: Bethesda, MD
