Overview
Administrative Specialist I Jobs in Union City, NJ at Harmony Bridge
Preferred Management Services, Inc., a St. Paul based Property Management Company has an immediate opening for an Office/HR Administrator.
Job Description:
Office/ HR Administrator: We are looking for a meticulous, driven, and enthusiastic HR /Office Administrator to join our team and help us continue delivering outstanding service to our employees and clients alike. In this position, you’ll gain hands-on experience in a variety of functions, including Benefits, Employee Relations, Accounts Payable and Office Management. If you’re organized, love to learn, and want to grow within a company that values its employees, this is the position for you.
What We’re Looking For:
Organized & Meticulous: You have a natural talent for staying on top of deadlines and managing multiple tasks simultaneously.
Communication Rockstar: Your written and verbal skills are clear, professional, and business-appropriate.
Tech-Savvy: You’re proficient in Microsoft Office Suite and Outlook, and you have the willingness to learn new systems quickly.
Team Player: You thrive in fast-paced environments and are always eager to jump in and help where needed.
Professional & Discreet: You understand the importance of confidentiality and manage sensitive information with care.
Duties and Key Responsibilities:
Administrative
Answer and direct phone calls, handle incoming mail, and manage office supply orders.
Finance
Entry and payment of approved invoices
· Check processing.
Processing 1099s at end of year
Vendor compliance monitoring of W-9’s and COIs to ensure accuracy and completeness.
Participates in special projects as requested by VP of Operations and VP of Finance.
Human Resources
Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements.
Prepare offer letters for new employees.
Coordinate the onboarding and training of new employees.
Benefit Enrollment/Administration
Complete and return all Verification of Employment requests for US Employee (I9s, background checks, signed compensation agreements)
Education/Work Experience
· High school diploma
· Prefer a minimum of 2 years of related work experience
· Job Type: Full-time
· Location: Onsite – St. Paul, MN | Monday – Friday, 8:00 AM – 5:00 PM
Benefits:
Simple IRA
Simple IRA Matching
Dental insurance
Health insurance
Paid time off
Paid Holidays
Compensation:
· $23.00 to $28.00 per hour, based on experience.
Job Type: Full-time
Pay: $23.00 – $28.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
8 hour shift
Day shift
Monday to Friday
Education:
High school or equivalent (Required)
Experience:
Microsoft Outlook: 1 year (Required)
Microsoft Office: 1 year (Required)
Ability to Relocate:
Saint Paul, MN 55105: Relocate before starting work (Required)
Work Location: In person
Title: Administrative Specialist I
Company: Harmony Bridge
Location: Union City, NJ
