Overview
Administrative Specialist I Jobs in Fort Worth, TX at Tarrant County College
Agency : Department of Financial and Professional Regulation
Division/Section/Unit: Professional Regulation/Licensing and Testing/Health Services
HR Tracking #: 35887,35888
Position Title: Office Associate
Closing Date/Time: 04/18/2024
Salary: Anticipated Starting Salary $3,590 a month; Full Range $3,590-$4,852 a month
Job Type: Salaried
County: Sangamon
Number of Vacancies: 2
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 36675
Position Overview
Under direction, independently performs a wide variety of complex clerical and office support duties in the Health Services Unit of the Licensing and Testing Section. Provides a wide variety of complex, specialized office support functions. Serves as a receptionist. Receives incoming mail; opens, date stamps, sorts and distributes.
Essential Functions
Provides a wide variety of complex, specialized office support functions for the Unit Manager and staff.
Utilizes personal computer and various software applications to type complex charts, statistical reports, documents, forms, memoranda and letters, including information request letters as requested by superior which may be technical and confidential in nature.
Understanding specialized legal and industry terms, composes and types correspondence and responds to inquiries requiring knowledge of agency operations.
Prepares spreadsheets to maintain records.
Organizes and maintains filing systems, both physical and electronic.
Proofreads correspondence for appropriate punctuation, grammar, spelling, capitalization and typographical errors.
Serves as a resource for the Unit, exercising discretion and judgment in referring sensitive issues, complex technical matters, and policy concerns relative to the Unit to the appropriate staff.
Responds to inquiries of non-technical nature in person or by phone applying knowledge of agency operations.
Provides office support such as sending and receiving mail (physical and electronic) and monitoring office supply levels.
Opens, date stamps, sorts and distributes mail (physical and electronic).
Conducts various mass mailings (physical and electronic) for the Unit, attaching labels, collating attachments, inserting and sealing envelopes.
Scans and uploads documents.
Operates general office equipment.
Monitors reception area supplies to ensure availability.
Orders needed supplies
Essential Functions Cont.
Serve as backup for support staff. Assists with routine maintenance of photocopiers and other office equipment.
Prepares material and documentation for microfilming and record retention in accordance with established procedures.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to completion of high school.
Requires two years of office experience.
Requires the ability to type accurately at 45 wpm.
Preferred Qualifications
Prefers at least five years of experience working in a professional office environment.
Prefers at least three years of experience working in an office clerical role, such as Office Clerk, Office Associate, Office Assistant, Office Aide, or similar.
Prefers at least two years of experience conducting customer service via phone, email, or in person.
Conditions of Employment
Requires the ability to pass an Agency-conducted background check.
About the Agency
IDFPR is a regulatory licensing and enforcement agency that protects the residents of Illinois, ensures the safety and soundness of financial institutions, ensures that competent professionals are licensed to provide services to the public, and enhances commerce in the state for the benefit of all its residents.
Work Hours: 8:30am – 5:00pm M-F
Work Location: 320 W Washington St, Springfield, Illinois, 62767
Agency Contact: [email protected]
Posting Group: Office & Administrative Support
This position [DOES/DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
[email protected]
[email protected]
Title: Administrative Specialist I
Company: Tarrant County College
Location: Fort Worth, TX
