Overview
Administrative Specialist I Jobs in Shreveport, LA at PARISH OF CADDO
Description:
We’re looking for a friendly, organized, and detail-oriented?HR/Administrative Assistant?to join our team in Dallas, Oregon. In this dynamic role, you’ll be the first point of contact for visitors and employees, support HR functions, and help coordinate company events and day-to-day operations. This is an excellent part-time opportunity for someone who thrives in a fast-paced environment and enjoys fostering a positive, connected workplace culture.
This position is on-site at our Dallas, Oregon facility and not eligible for Visa sponsorship or transfer of Visa sponsorship.
Requirements:
Key Responsibilities:
Greet and assist visitors, creating a welcoming and professional first impression.
Respond to routine HR-related inquiries from applicants and employees; escalate complex issues to appropriate HR staff.
Maintain confidentiality and accuracy of employee records and HR documentation in compliance with company policies and legal standards.
Collaborate with the Tualatin HR team to plan and coordinate events, meetings, and employee engagement activities.
Manage incoming calls, mail, and office supply inventory.
Support the Dallas Plant Manager with administrative tasks, short-term projects, and occasional errands.
Facilitate new hire onboarding and ensure a smooth orientation experience.
Schedule interviews and meetings, ensuring all logistics are handled efficiently.
Qualifications:
Education:
High school diploma or equivalent required.
Experience:
Minimum of 3 years’ experience in a business or office environment with increasing responsibility.
Skills & Attributes:
Excellent customer service and communication skills.
Proficient in Microsoft Outlook, Teams, Excel, Word, and PowerPoint.
Highly organized, self-motivated, and able to work independently.
Strong problem-solving skills and a high level of discretion with confidential information.
Additional Requirements:
Valid driver’s license and access to reliable transportation.
Physical Requirements:
Frequent sitting, handling, and reaching; occasional walking, standing, bending, and lifting up to 50 lbs.
Ability to navigate stairs and move throughout office areas.
Work Environment:
This role is primarily office-based working on a computer, with occasional responsibilities that include running errands or supporting company events.
You may occasionally need to enter the machine shop, where conditions can be dusty and noisy. Footwear that covers the whole foot and safety glasses are required in these areas.
Walking on concrete floors in the machine shop may be necessary during these visits.
Reasonable accommodations will be provided to individuals with disabilities, as required
Benefits:
Paid time off and holiday pay
401(k) with employer match
A collaborative and supportive team environment
Pre-employment Requirements:
Applicants must pass a drug screen and criminal background check prior to employment.
ITAR REQUIREMENTS: To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
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Title: Administrative Specialist I
Company: PARISH OF CADDO
Location: Shreveport, LA
