Overview
ADMINISTRATIVE SPECIALIST II (ADMINISTRATIVE SPECIALIST, MCHP) Jobs in Carroll, MD at State of Maryland
Industry: Designer furniture, accessory, and lighting for high end wholesale company engaged in design and distribution.
We are seeking a unique Executive Assistant to join our team!
You will provide customer service and high-level administrative support to our Owners.
Responsibilities:
Manages the Executive’s calendar using Microsoft Outlook.
Scheduling and organizing meetings for up to ten internal staff and various external partners; weekly and monthly.
Coordinates all aspects of travel for Executives and various staff including air and ground transportation, hotel reservations, dining arrangements, and detailed itinerary preparation.
Acts as the first point of contact for clients, executives, and external partners. Ensures a professional and welcoming environment by greeting them upon entry.
Promptly answer and respond to phone calls and email messages.
Manage multiple phone lines and assist customers as required
Learn inventory system to assist our team in providing excellent customer assistance.
Clerical tasks include mailing out samples, filing, and maintaining organized supply cabinets.
Run Occasional Errands
Must be comfortable with on-site dogs.
Accountable to a full-time on-site position. Hours 8:00 AM to 5:00 PM, Monday – Friday.
Knowledge of NetSuite a plus
Qualifications:
Associates Level education or equivalent experience
Two (2) years previous experience as an administrative assistant or related field
Excellent written and verbal communication skills.
Proficient intermediate skills in Microsoft Office (Word, OUTLOOK, Excel)
Time management skills, with the ability to prioritize tasks and multitask effectively.
Strong attention to detail, accuracy, and tracking
Ability to maintain confidentiality and manage sensitive information with discretion.
Knowledge in Personal Identifiable Information (PII)
Adaptability in a fast-paced atmosphere
Benefits:
Vacation & PTO options plus Holidays.
Healthcare options – medical, dental, vision, and more
401K Plan
Compensation appropriate to experience.
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Title: ADMINISTRATIVE SPECIALIST II (ADMINISTRATIVE SPECIALIST, MCHP)
Company: State of Maryland
Location: Carroll, MD
