Overview
Administrative Specialist II – (Dallas Animal Services)(Civil Service) Jobs in Dallas, TX at City of Dallas, TX
We would like to invite you into our growing team of medical professionals and support personnel at HealPrecisely!
Are you someone who likes a fast-paced atmosphere with positive energy and a supportive team?
Your experience, expertise and personality deserve to be recognized and appreciated for how great you truly are!
Working at Heal Precisely means that you are making a tremendous difference in patients’ lives.
We identify medical treatments that are established, FDA-approved, and effective.
We identify patient populations that are negatively impacted by chronic medical conditions and systematically underserved.
We offer seamless access to proven, effective treatments which can be delivered by our on- and off-site medical teams.
Our focus is to pair highly effective medical advances with the most needlessly suffering patient populations.
The hours of operation for our clinic are:
8 AM-5 PM Monday – Friday (These are the hours that most staff is expected to be present and/or working, split between part time and full timers).
We break for lunch from 12-1. (There may be additional hours or meetings required for planning and education, but we also believe in having a life, too!)
Some of the benefits of full time include:
Matching “out-of-pocket” costs for health care benefits at 50% for you. (This includes full health insurance, vision, dental, and life insurance through either United Health Care or Blue Cross Blue Shield.)
401k matching up to 6% of half of your salary after your first 90 days.
Additionally, we have a great family environment and rewards for excellent performance. Our management team has an open door policy for you to help us improve and make suggestions to create a better workplace and even more precise patient care.
Here is an outline of the responsibilities you may be tasked with:
Greet and assist patients, caregivers, and visitors at the front desk with warmth and professionalism
Manage phone lines—answer calls, return voicemails, direct inquiries, and track leads
Schedule, confirm, and adjust patient appointments while coordinating with internal teams
Support new patient intake, insurance verification, and collection of required documentation
Maintain communication logs, follow up on referrals, and request/follow up on medical records
Coordinate with vendors and partners for clinic needs (e.g., medical equipment, scrubs, transportation services, marketing materials)
Assist with clinic operations—track inventory, manage supplies, support building and office maintenance
Monitor and respond to digital communications (emails, texts, Google Chat, etc.) throughout the day
Support onboarding of new hires, including organizing training schedules and materials
Help plan and support events, in-services, meetings, and travel logistics as needed
Provide general administrative support and jump in where help is needed to keep operations running smoothly
Be flexible and ready to pivot quickly—this role requires frequent task-switching and the ability to adapt in a fast-moving environment.
You shall also POSSESS THE FOLLOWING QUALIFICATIONS:
Minimum 5 years of experience in a fast-paced healthcare setting.
Exceptional multitasking and time management—you can juggle calls, emails, appointments, and interruptions without dropping the ball.
Strong communication skills—both written and verbal, with a professional and friendly tone towards patients, caregivers, vendors, and staff.
Comfortable using technology (Google Workspace, scheduling software, messaging platforms, spreadsheets, etc.) and learning new tools quickly.
Highly organized and detail-oriented, especially when handling referrals, records, inventory, and follow-ups.
Proactive problem-solver—you take initiative and step in where needed without waiting to be asked.
Reliable and consistent—you show up on time, follow through, and support your team.
Comfortable working with confidential information and following HIPAA guidelines.
High school diploma or equivalent required; Associate’s degree or higher a plus.
Job Type: Full-time
Pay: $65,000.00 – $68,000.00 per year
Benefits:
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Experience:
Administrative: 5 years (Required)
Ability to Commute:
Saint Petersburg, FL 33709 (Required)
Work Location: In person
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Title: Administrative Specialist II – (Dallas Animal Services)(Civil Service)
Company: City of Dallas, TX
Location: Dallas, TX
