Overview
Administrative Specialist II – Enrollment Jobs in Bamberg, SC at State of South Carolina
JOB DESCRIPTION
Job Title: Library Administrative Coordinator
Department: Library
Position Reports to (Position Title): Director of the Library
Effective Date: July 1, 2025
Position Class (Exempt or Non-Exempt): Exempt
Position Type (Full Time or Part Time): Full Time
Is this a Primary or Additional Position: Primary
Job Description
The Library Administrative Coordinator provides essential administrative support to both the Director of the Library and the Director of Academic Technology, functioning as the operational backbone for these departments. This position manages daily operational tasks including mail retrieval and detailed record-keeping of departmental purchases, while also coordinating various internal and external projects and events. The Coordinator serves as a key communicator, maintaining productive relationships with campus partners, and organizing department hosted events and activities. This multifaceted role requires exceptional organizational abilities, professional discretion, and the capacity to prioritize competing demands while ensuring smooth operational flow between two departments that support the institution’s academic mission.
Supervisory Responsibilities
Student workers
Duties/Responsibilities
Oversee student workers (hiring, scheduling, timesheet approvals).
Answers incoming communication and directs communication to the appropriate department.
Sorts and distributes library mail.
Orders general office supplies and maintains inventory of library equipment and furnishings.
Process department expenses, procurement requests, and budget tracking
Initiates requests for necessary building maintenance
Coordinate, support and participate in events as directed by supervisors and outreach activities. Ability to use Microsoft Office tools for organization (Excel, Word)
Maintain organized digital and physical filing systems for department documentation
Manage Digital Media Lab scheduling and instruction sessions.
Assist in collecting usage metrics for department services (Video Production Studio,
Digital Literacy Lab, etc.)
Support departmental staff with various projects and tasks
Must be able to handle confidential information and maintain discretion in all matters related to the Library and Academic Technology offices
Assist with scheduling and logistics for faculty development workshops
Maintain registration records and attendance tracking for all professional development events
Update department communications through web content, newsletters, and social media
Help prepare surveys and compile responses for program assessment
Track faculty participation across various initiatives
Support the preparation of reports for university administration
Performs other duties as assigned
Required Skills/Abilities
Excellent verbal and written communication skills
Ability to work full time hours, nights and weekends are required
Excellent project and time management skills
Ability to multitask and work independently.
Education and Experience
Bachelor’s degree with proven administrative experience
Two years’ experience in a college of university library or learning center (recommended)
Physical Requirements
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Must be able to climb ladders to reach high shelves and squat to reach low shelves.
Must be able to reach materials at various angles and locations.
Important Note
This is not an exhaustive list of all responsibilities, duties, and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.
To Apply:
Interested applicants are asked to submit a resume, cover letter, and list of references with this application. For additional inquiries, please contact:
Casanna Jackson, Director of the Library at [email protected]
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Title: Administrative Specialist II – Enrollment
Company: State of South Carolina
Location: Bamberg, SC
