Overview
Administrative Specialist II – Mayor’s Office (Non Civil Service) Jobs in Dallas, TX at City of Dallas, TX
JOB DESCRIPTION SUMMARY
The basic function of this position is to provide direct administrative support to the Resource Manage and the Director of Safety and Risk Management as needed. The Administrative Assistant reports to and is directly accountable to the Resource Manager.
REQUIREMENTS
Qualifications
High School Diploma or equivalent (Required)
Secretarial: 2 years (Preferred)
Experience
General secretarial experience and some general construction industry knowledge
Skills / Knowledge / Abilities
Position requires advanced skills with Microsoft Excel
Position requires intermediate computer skills Word and Acrobat
Position requires excellent organizational skills
Position requires the working knowledge of general office equipment
Position requires the ability to communicate with and work with all types of people
Position requires good telephone etiquette
ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES
Monthly billing of construction projects for company equipment usage
Adding and transferring equipment using Toolwatch software
Prepare and maintain company vehicle DMV tag orders
Preparation of subcontracts, purchase orders and change orders
Review and approval of subcontractor certificates and insurance
Prepare outgoing correspondence
Prepare owner pay applications
Organize and file all project related paperwork
Follow-up with subcontractors for non-returned subcontracts, purchase orders, insurance, bonds, etc.
Upkeep of company vehicle equipment logs
Upkeep of company equipment files
Be at work on time
Back-up for receptionist
Other miscellaneous duties as needed
WORKING CONDITIONS
Work will be in a climate-controlled office. Workdays will be 8 hours per day, 8am to 5pm with a 1-hour lunch break.
Office Location: Midway, just a few minutes outside of Tallahassee
Benefits: Health, Dental, 401k, Life Insurance, Company Stock options, paid vacation time, and paid holidays.
Ajax Building Company, LLC is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legal protected characteristics.
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Title: Administrative Specialist II – Mayor’s Office (Non Civil Service)
Company: City of Dallas, TX
Location: Dallas, TX
