Administrative Specialist II – PH,IMMZ – Mt.Pleasant Jobs in Charleston, SC at State of South Carolina

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Under general supervision of the lead admin performs a variety of duties for the multi-program clinic, including direct contact with site clientele and staff. Independently performs a variety of advanced duties involved in the operation of the Preventive Health, Immunizations, and Medical Records programs. Uses knowledge of operations and program processing of information to assist all programs in maintaining a quality and comprehensive medical record. Duties would be performed in a culturally competent manner and within Agency customer service guidelines.

Performs all Administrative duties required to provide Preventive Health/Immunization Services to authorized clients within the state. Includes: Completes intake and out-take of patient data, utilizes program data systems and Gmail email systems, assembles and maintains patient charts, conducts Medicaid eligibility interviews and applying clients for Medicaid if applicable.

Bills Medicaid, Private pay and other third-party billing systems. Financially screens all clients appropriately. Collects payments daily if applicable. Prints cash drawer total daily in accordance with DHEC policies and clinic procedures. Maintains correct change fund balance.

Provides quality customer service in a culturally competent manner in face-to-face and/or telephone encounters and maintains client confidentiality. Ensures official DHEC forms are placed in the proper chart order in accordance with DHEC policy. Interviews clients per clinic guidelines, establishes client record and retrieves/returns charts to medical records.

Submits PCAS and other required program reports monthly or by designated deadlines.

Participates in an emergency or major disaster to expedite services to the public as outlined in the DHEC/Region plan. During such time, the incumbent should regard her/himself as being on 24-hour call and subject to duty when such events occur or are anticipated to occur.

Other duties as assigned.

State Minimum Requirements: A high school diploma. Related clerical experience may be substituted for a high school diploma.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Agency Additional Requirements: A high school diploma or GED and two (2) years of administrative office experience, or an associate degree in secretarial science or a related field and one (1) year of experience, or three (3) years of clerical experience.

Proficient in the use of windows-based computer programs.  Has the ability to plan and organize work activities and prioritize task completion according to schedules and goals.  Able to communicate effectively, both verbally and in writing with customers and coworkers.  Able to exercise good judgement, discretion, and confidentiality in dealing with the public and answering customer’s questions.  Possesses and presents a congenial and caring attitude and personality.

Participates in emergency or major disaster to expedite services to the public as outlined in the DHEC/Region plan.  During such times, the incumbent should regard himself/herself as being on 24-hour call and subject to duty when such an event occurs or is anticipated to occur

Immunization:All new employees who are healthcare providers are required to provide …

Title: Administrative Specialist II – PH,IMMZ – Mt.Pleasant

Company: State of South Carolina

Location: Charleston, SC



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