Overview
ADMINISTRATIVE SPECIALIST III Jobs in Peoria, IL at City of Peoria, IL
About Us:
Hunter Leasing Inc. is a small, family owned equipment financing company based in Everett, WA. Our team is dedicated to providing personalized financing solutions and building long-term relationships with our clients. We are currently seeking a highly motivated and talented individual for the Office Assistant position in Everett, WA. An energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and organizational tasks and can work independently with little or no supervision. Someone who is well organized, flexible and enjoys contributing to the success of a small company would be great for this position.
Primary Responsibilities:
Office reception, greet people as they enter the office to present a positive first impression, ordering office supplies
Answer and route phone calls professionally and promptly
Organize and maintain office records and files
Process mail
Entering and maintaining leases, cash receipts and insurance in our leasing software system
Preparing and making mobile bank deposits
Set up and manage ACH recurring withdrawals for customer lease payments
Maintain updated resellers permits, business licenses and certifications
Maintain updated insurance for all customers
Order and manage GPS for equipment via vendor website if applicable
Create and collect necessary paperwork to procure titles for equipment at DOL
Daily filing, scanning, and copying of documents as necessary
Entering and paying bills
Verifying invoices from vendors
Communicating with customers, including some light collection calls
Printing customer monthly invoices and mailing invoices
Coordinate with our outside accountant to send monthly and quarterly tax reports and documentation
Update our social media pages on a weekly basis or as needed
Update company website as needed
Writing procedures as needed
Schedule routine services; HVAC, window cleaning, janitorial, etc.
Perform yearly inventory of current lease files
Will support with administrative duties / projects and perform other job-related duties as assigned.
Ensure the office is well-stocked and running smoothly
Provide general administrative support to the President and Vice President as needed
Qualifications:
High School Diploma and 2 years of experience in administration or related field
Strong organizational skills with ability to prioritize tasks and manage time effectively to meet deadlines
Self-motivated, proactive, able to work independently and as a team player
Quick learner
Attention to detail with a high degree of accuracy
Excellent verbal and written communication skills
Proficient in Microsoft Office, Microsoft 365, Outlook, web browsers and e-mail software
Ability to exercise independent judgment, discretion, initiative and maintain confidentiality
Must have reliable transportation
Present a professional and appropriate image for the company
Experience in the industry an asset
Minimum of one-year experience bookkeeping (preferred)
Benefits:
Flexible hours
Vacation and Holiday pay
Training and development
Up to $250 per month towards benefits/health insurance
· Hire is subject to pre-employment drug screening and a criminal background check
Contact us today by sending your resume to [email protected]
Job Types: Full-time, Part-time
Pay: $30.00 – $35.00 per hour
Benefits:
Flexible schedule
Paid time off
Schedule:
Monday to Friday
Ability to Commute:
Everett, WA 98201 (Required)
Ability to Relocate:
Everett, WA 98201: Relocate before starting work (Required)
Work Location: In person
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Title: ADMINISTRATIVE SPECIALIST III
Company: City of Peoria, IL
Location: Peoria, IL
