Overview
Administrative Specialist III Jobs in Manteca, CA at Kaiser Permanente
Description
The Mannik & Smith Group, Inc. (MSG) is a people focused, award-winning, full-service consulting firm that offers a wide array of services including civil and geotechnical engineering, environmental consulting, planning, landscape architecture, agriculture, surveying and construction support. Our talented staff of more than 450+ professionals deliver integrated planning, design, engineering and construction solutions.
We are seeking a full-time Administrative Assistant to join our Cleveland team! The ideal candidate will provide comprehensive administrative support for both our Shaker Heights and Middleburg Heights offices to ensure the smooth operation of the offices. This role requires excellent organizational skills, the ability to multitask, and a positive and interpersonal attitude.
Key Responsibilities
Greet guests, clients, and staff
Handle correspondence, including emails, phone calls, and mail.
Assist with new hire preparations.
Prepare, proofread and edit documents, reports, and presentations.
Organize and maintain office files, records, and databases.
Assist with local office and corporate fleet vehicle management.
Assist in the preparation of meetings, including setting up rooms, preparing agendas, and taking minutes.
Coordinate office activities and operations to secure efficiency and compliance with company policies.
Assist with promoting a positive office culture by planning and organizing events.
Monitor and maintain office supplies inventory.
Handle sensitive information in a confidential manner.
Skills, Knowledge and Expertise
Proven experience as an Administrative Assistant or in a similar role.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Excellent written and verbal communication skills.
Strong organizational and time-management skills.
Ability to work independently and prioritize tasks.
High level of attention to detail and accuracy.
Ability to maintain confidentiality with sensitive information.
Benefits
401(k) w/ company match
Health insurance w/ HSA option, Vision, Dental, Life
Flexible schedule
Paid time off
Referral program
Tuition reimbursement
Catalytic Coaching – Employees draft a development plan aimed at improving contributions in their current job and increasing the potential for other opportunities. MSG is all about bringing out the best in people at work!
It is the policy of our company to follow equal employment opportunity procedures in compliance with federal, state and local criteria. We will provide all applicants for employment, and all employees, with equal opportunity without regard to race, color, religion, national origin, age, sex, height, weight, marital status, arrest record, disability, pregnancy, sexual orientation, gender identity or expression, genetic information, military or veteran status, and/or any other protected classes covered by any local, state and federal laws.
About The Mannik & Smith Group
As one of the premier multi-disciplined consulting firms, we work with an exclusive collection of some of the best and fastest growing private entities, municipalities and governmental agencies in the region, nation and around the globe.
Our hiring process
Stage 1: Applied
Stage 2: Initial Screening
Stage 3: 1st Interview
Stage 4: 2nd Interview (If Applicable)
Stage 5: Offer
Stage 6: Hired
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Title: Administrative Specialist III
Company: Kaiser Permanente
Location: Manteca, CA
