Overview
Administrative Specialist III – University College Jobs in Arkansas at University of Arkansas
Why Work at BYU
As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University’s Mission: “To assist individuals in their quest for perfection and eternal life.”
Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work.
Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.
Job Description
Administrative Assistant/Graduate Program Manager
This position involves managing daily operations for the School of Communications main office, which comprises four academic sequences, one bachelor’s degree program, and one master’s degree program. The responsibilities of this position include the following: hiring and supervision of office staff, course scheduling, academic support to faculty and students, and administration of the graduate program. This position serves as a liaison between the public, faculty/staff, and BYU administration.
What you will be doing in this position:
Academic Support
Coordinate course scheduling, faculty assignments, and admissions processes for the school, while serving as a key liaison between students, faculty, and staff to support academic planning, access to course materials, and enrollment procedures.
Administrative Support
Serve as the HR Operations Specialist and administrative coordinator for the school, managing hiring processes, supporting leadership with reports and correspondence, scheduling meetings and trainings, and maintaining calendars, while ensuring a professional environment and high-quality service to all stakeholders.
Graduate Program Management
Oversee all administrative aspects of the graduate program, including class scheduling, admissions, student progress, and event planning, while actively participating in Graduate Council discussions, university trainings, and recruitment efforts.
Front Office Management and Supervision
Supervise student office staff and manage front office operations, ensuring accurate recordkeeping, timely communication of university policies, and oversight of office supplies and resources.
What qualifies you for this role:
Minimum education/experience required: Bachelor’s degree plus three year’s office administrative work experience or the equivalent combination of education and office experience.
Preferred: Bachelor’s degree with additional five years’ experience in administrative work
Skills and Abilities:
Must be able to interact with employees at all levels in the organization to collect and disseminate information (required)
Ability to develop thorough and detailed knowledge of school procedures, sufficient to lead organizational initiatives (required)
Experience with BYU systems, including Course Dog, Workday, Slideroom, and AIM (preferred)
Ability to take minutes and use technology to create detailed records of meeting (required)
Ability to use technology for streamlining processes (required)
Advanced personal computer skills and demonstrated advanced proficiency with MS Office, Word, Excel, Outlook (required)
Ability to prioritize work and meet deadlines (required)
Supervision experience (required)
Proven proficiency in administrative support functions (required)
Strong analytical and problem-solving skills and attention to detail (required)
High level of writing and verbal communication skills, strong decision-making ability and attention to detail (required)
Ability to handle multiple tasks and projects simultaneously (required)
Ability to maintain a high level of confidentiality (required)
Excellent organizational and time management abilities (required)
What we offer in return:
This position comes with fantastic benefits , including:
401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
Generous vacation and sick time, plus 13 paid holidays
Employee assistance program, available to the employee and all members of their household
Tuition benefits for employees and eligible family members
Access to athletic facilities
Excellent medical/dental benefits
Short/long term disability benefits
Paid parental and maternity leave
Wellness program
Free on-campus parking
Free UTA passes for employee, spouse, and qualified dependents
Discounts at the BYU Store and for many events at BYU
Pay Grade: 49
Compensation Range
Actual compensation based on education and experience
$22.00 – $28.57
Required Documents:
All Staff positions require a resume.
Refer to the Job Posting for any additional required documents.
Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.
Brigham Young University is an equal opportunity employer, including disability and protected veteran status.
Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!
Show more
Title: Administrative Specialist III – University College
Company: University of Arkansas
Location: Arkansas
