Overview
Administrative Specialist – Outpatient Services Jobs in Philadelphia, PA at Children’s Crisis Treatment Center
Work Environment:
Overlapping shift with another Office Services Coordinator (7:30 AM – 4:30 PM)
Small team environment with initial training provided
Requires strong front-facing customer service skills and punctuality
Ideal for someone adaptable, flexible, and open to varying projects
Responsibilities fluctuate daily based on business needs
Conversion & Extension Potential:
Conversion Potential: Yes (Based on Business Needs & Performance)
Extension Potential: Yes (Based on Business Needs & Performance)
Interview Process:
Minimum of two rounds:
1st Round: Virtual
2nd Round: In-Person
About the Role:
As a Office Services Coordinator, you will assist in providing administrative support to a small team or department. This role is part of the Office Operations function, responsible for supporting a client, business function, or individual contributor.
Responsibilities:
Concierge Support:
Provide general hospitality services while maintaining a client-ready office environment
Schedule and coordinate on-site meetings, including room reservations, equipment setup, and catering
Receive and direct incoming calls and visitors to appropriate personnel
Route, sort, and distribute mail
Order office supplies and common-use items, maintain inventory, and troubleshoot delivery issues
Request building and equipment maintenance services
Operational Support:
Draft reports and memos
Handle ad-hoc requests as needed
Address common inquiries or complaints from brokers and present information effectively
Follow defined procedures and processes under close supervision
Qualifications:
High School Diploma or GED with up to 2 years of relevant experience
Ability to follow basic work routines and standards
Strong communication skills for exchanging straightforward information
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
Strong organizational skills and an inquisitive mindset
Basic math skills, including ability to calculate percentages, discounts, and markups
Job Types: Full-time, Contract
Pay: $22.00 – $25.18 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Day shift
Monday to Friday
Experience:
office coordination: 3 years (Preferred)
Ability to Commute:
Irvine, CA 92612 (Required)
Ability to Relocate:
Irvine, CA 92612: Relocate before starting work (Required)
Work Location: In person
Title: Administrative Specialist – Outpatient Services
Company: Children’s Crisis Treatment Center
Location: Philadelphia, PA
