Overview
Administrative Specialist, Senior Jobs in Grand Forks, ND at City of Grand Forks
About The Role
Summary
The Administrative Assistant will provide comprehensive personal and professional administrative support to the Executive Officers of Glacier Bancorp to ensure efficient office operations. This position will report directly to the Corporate Executive Assistant.
This is a Corporate position located in Kalispell, MT. The mid-point for this position is $28.68 per hour. All compensation offers are analyzed independently and consider the following: location, years experience, educational background, and existing internal equity.
DUTIES AND RESPONSIBILITIES:
Provide comprehensive administrative support to the Chief Financial Officer, Chief Administrative Officer and Chief Experience Officer: Schedule travel arrangements to include air, hotel and ground transportation. Assist with general correspondence to include incoming and outgoing emails, faxes, mail, drafting memos, reports and other documents.
General department support: Answer incoming phone calls within three rings and redirect to appropriate area. Manage calendars as needed. Help facilitate and organize daily virtual meetings and conference calls. Set up and maintain files per instruction from the Executive Assistant. Distribute committee meeting packets monthly. Submit invoices for payment.
Responsible for creating and managing intranet postings. Manage the Glacier Bancorp, Inc. investor website and assist with press releases.
Provide customer service to GBCI shareholders.
Special projects: Assist with quarterly and annual corporate event planning.
Must comply with all company policies and procedures and all applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control.
Must complete the assigned online training courses and achieve a passing score by due date.
About You
QUALIFICATIONS:
Education
Required/Preferred
Education Level
Description
Required
A high school degree or equivalent is required.
Preferred
A two-year college degree or completion of a specialized course of study at a business or trade school equivalent to approximately 64 credit hours preferred.
Experience
Required/Preferred
Experience Level
Description
Required
A minimum of three years experience providing personal and administrative support.
Required
Advanced Experience
Technical proficiency with software including Outlook, Word, Excel, PowerPoint, and Virtual meeting platforms.
Preferred
Banking experience preferred.
Would an equivalent combination of relevant education and work experience be considered?: No
License/Certification
Required/Preferred
License/Certification
Description
Required Skills and Abilities
A significant level of trust, credibility and diplomacy is required. In-depth dialogues, conversations and explanations can be of a sensitive and/or highly confidential nature.
Capable of exercising the highest level of discretion on confidential matters.
Exceptional customer service skills with the ability to interact in a professional, courteous, warm and gracious manner.
Strong written and verbal communication skills.
Ability to adapt to changing priorities.
Effective time management skills are necessary to meet deadlines in a fast-paced and high pressure environment.
Ability to prioritize while maintaining a high level of detail in a multi-tasking office.
Employee must be capable of interacting calmly and professionally with a variety of people from diverse backgrounds at various levels within and outside of the organization.
Employee must be capable of regular, reliable, and timely attendance. At times may need to work non-standard business hours to accommodate the Executives schedules and/or needs.
Additional Requirements
Travel
Occasional travel required: (less than 10 days per year) by automobile (as driver and passenger), commercial airlines, rental vehicles and public transportation and be able to lodge in public facilities.
Working Conditions
Environment: Indoors, a climate-controlled shared work area.
Noise Level: Moderate noise; not extreme or excessive; within reasonable limits.
Lifting: Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Vision
Close visual acuity to prepare and analyze data and figures, view a computer terminal, and read the computer screen, printed materials, and handwritten materials.
Physical Activities
Frequency
Balancing: Maintaining body equilibrium to prevent falling and walking, standing or crouching on narrow, slippery, or erratically moving surfaces.
Infrequent – rare.
Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms.
Infrequent – rare.
Crawling: Moving about on hands and knees or hands and feet.
Infrequent – rare.
Crouching: Bending the body downward and forward by bending leg and spine.
Infrequent – rare.
Feeling: Perceiving attributes of objects such as size and shape, temperature or texture by touching with skin, particularly that of the fingertips.
Infrequent – rare.
Fingering: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand as in handling.
Daily.
Grasping: Applying pressure to an object with the fingers and palm.
Infrequent – rare.
Kneeling: Bending legs at knee to come to a rest on knee or knees.
Infrequent – rare.
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position.
Infrequent – rare.
Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
Infrequent – rare.
Pulling: Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
Infrequent – rare.
Repetitive Motion: Making substantial movements (motions) of the wrists, hands, and/or fingers.
Daily.
Stooping: Bending body downward and forward by bending spine at the waist.
Infrequent – rare.
What We Offer
COMPENSATION & BENEFITS: Starting salary is dependent upon relevant experience and may vary based on the geographic location of the position. We offer an extensive benefits package that includes, but is not limited to medical, dental, vision, and life insurance. Coverage is available to employees and their eligible dependents in accordance with our written plan documents. You may also be eligible for a health savings account option, an Employee Assistance Program (EAP), a health rewards program, a retirement savings plan, including 401(k) and Profit-Sharing plans, short and long-term disability benefits, education and training benefits, and discounts on banking products and services. We also offer a generous Paid Time Off (PTO) plan and paid holidays. PTO accruals begin at .0745 per hour worked for our part time employees up to a maximum accrual of 240 hours per year for certain Full-Time employees. PTO accruals are dependent on position, status (Full time or Part time), and years of experience in accordance with our PTO policy. Most Full-Time employees are also offered 6 paid holidays and Part Time employees are offered pro-rated paid holidays. In addition, employees in Utah and Nevada may be eligible for pay for certain state recognized holidays. Visit our website for more details
We are an Equal Opportunity Employer and qualified applicants, or employees will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, mental or physical disability, genetic information, protected veteran status, or any other category protected by applicable federal, state, or local laws.
Glacier Bancorp, Inc. does not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.
No Recruiters or unsolicited agency referrals please.
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Title: Administrative Specialist, Senior
Company: City of Grand Forks
Location: Grand Forks, ND
