Overview
Administrative Specialist, Senior Jobs in Frisco – Texas – USA at Lee County Board of County Commissioners
Lee County Board of County Commissioners Administrative Specialist, Senior Fort Myers , Florida
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Administrative Specialist, Senior
$38,834.38 – $73,018.66 Annually
Location
Fort Myers, FL
Job Type
Full-Time Regular
Job Number
07010BB
Department
County Manager
Opening Date
03/19/2024
Closing Date
4/5/2024 11:59 PM Eastern
Description
Questions
Description
The Office of Strategic Resources & Government Affairs is seeking a highly motivated and technically skilled administrative professional to provide support to all areas of office operations. The position will include scheduling, assisting with accounts payable, coordinating with departments and consultants to accomplish project goals, professional correspondence, and general clerical support.
If you are an individual with a strong administrative skill set who can work independently and enjoys working in a team-centered andcollaborativeenvironment, then we need you!
Duties and Responsibilities
Review and process incoming invoices prior to submitting to Accounts Payable; and provide backup for fiscal staff and other tasks as assigned.
Update and maintain databases, create queries and reports; research public records and ensure compliance with document retention requirements, technical and scheduling support; perform a variety of administrative/office support functions, including typing, mailing, copying and file maintenance.
Prepares and analyzes reports from various data sources; reserves conference rooms; performs data entry, assists with new staff on-boarding, training, verifies employment; assist with employee evaluations, forms, benefit changes, FMLA, and filing; assist applicants with the job application process; offers information and answer questions for employees regarding human resources.
Perform payroll duties including monitoring employee time sheets for errors, inputting payroll data through software to ensure the integrity of Lee County policy and procedures regarding use of sick/vacation time utilized.
Reconcile vendor payroll records, contract documents and supporting documentation with internal records and invoice submissions.
Schedule and attend meetings, record and/or keep meeting minutes, disseminate program information; prepare and generate employee travel documentation related to meetings and classes outside of the office including registration, flight, and hotel.
Organize meetings and travel for department staff. Facilitate the purchase of office supplies, equipment, and other department needs.
Answer multi-line telephone line and assist walk-ins; review and distribute mail; drafting documentation for internal and external stakeholders, coordinates with Communications team as required for press releases and publiccommunication.
Use technology to support and organize office operations such as Microsoft Word and Excel, Outlook, Teams, Smartsheet, and other software as needed.
Perform related work as assigned.
Education, Experience, Licensing
Required Qualifications
Any combination ofeducationand experience equivalent to an associate degree in business administration, public administration, finance, human resources, or a closely related field.
One year of clerical, administrative, secretarial, or closely related office support experience.
Preferred Qualifications
Two or more years working in administrative support role.
Knowledge and experience with public records, records management, and retention sche…
Title: Administrative Specialist, Senior
Company: Lee County Board of County Commissioners
Location: Frisco – Texas – USA
Category: Administrative/Clerical
