Overview
Administrative Specialist, Senior Jobs in Grand Forks, ND at City of Grand Forks
Full Job Description
Description
To perform a wide variety of responsible and complex administrative, secretarial and clerical duties in support of a Department Head requiring understanding of complex policies, processes or technical systems; answers calls and prepares work orders as necessary to ensure the needs of citizens are met, assists other public works staff with miscellaneous office related tasks; assists public works employee’s as needed; operates with a high degree of independence; performs budget/accounting responsibility, performs complex timekeeping and payroll processing.
Examples of Duties
Essential Functions:
1. Perform a wide variety of responsible and complex administrative, secretarial and clerical duties in support of a Department Head requiring understanding of complex policies, processes or technical systems; answers calls and prepares work orders as necessary to ensure the needs of citizens are met, assists other public works staff with miscellaneous office related tasks; assists public works employee’s as needed; operates with a high degree of independence; performs budget/accounting responsibility.
2. Provide support in the administration of the department budget and accounting; monitors expenditures, including budget transfers and amendments, reviewing and processing purchase requisitions and purchase orders; recommend modifications or adjustments, as appropriate. Perform accounts receivable and accounts payable functions and prepares and verifies and makes deposits.
3. Performs complex timekeeping and payroll processing functions. Receives and maintains timecards and other personnel information; prepares and enter employee hours for payroll; verify accuracy of edit lists and reviews information for accuracy and completeness; maintains high level of confidentiality.
4. Assist in a variety of department operations; Prepares statistical records and reports on activities and operations.
5. Maintain department filing systems and records; develop and implement filing systems; modify systems, as appropriate. Screen office and telephone callers; provide office clerical assistance; providing significant information; respond to and resolve complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities.
6. Attends a variety of meetings; prepare and compile agenda packets; take and prepare minutes, coordinate meeting and disseminate information; Provide clerical support services for Department Head.
7. Monitor workload, work activities, priorities and deadlines. Receive, screen, sort and distribute mail; prepare outgoing mail and special packages; perform a variety of record keeping and retention duties.
8. Oversee, assign, coordinate and review the work of assigned clerical staff; direct workflow; ensure compliance with departmental guidelines, policies and procedures.
Marginal Functions:
1. Operate a variety of office equipment including copiers, facsimile machine and computer; input and retrieve data and text; organize and maintain disk storage and filing; Order and maintain inventory of office supplies; maintaining income debts and credits.
2. Perform related duties and responsibilities as required
Typical Qualifications
Knowledge: Business letter writing and basic report preparation techniques; Modern office procedures, methods and computer equipment; Organization, procedures and operating details of assigned department or divi…
Title: Administrative Specialist, Senior
Company: City of Grand Forks
Location: Grand Forks, ND
Category:
