Overview
Administrative Specialist – VTS Jobs in Nashville, TN at Vanderbilt University
Position Description
Precinct One’s Mission
Precinct One’s mission is that we are committed to becoming a national model for delivering responsive public service utilizing inclusive, innovative and collaborative approaches to improve the quality of life, advance equality of opportunity and promote the fair treatment of all people in Harris County. The Finance team advances the mission by upholding the highest fiduciary standards, ensuring efficient and ethical use of funds, and delivering quality data for informed decision-making.
What you will do at Precinct One
The Office of Harris County Commissioner Rodney Ellis is looking for an Administrative Assistant!
Essential Duties and Responsibilities
Provide high-level administrative support to the Superintendents of Parks and Road & Bridge. Ensure tasks are carried out effectively and efficiently while collaborating with other departments to achieve goals. Responsibilities include managing calendars, drafting correspondence, responding to constituent inquiries, coordinating services, supporting procurement and hiring processes, and maintaining data entry and records management.
You will receive service requests and refer constituent inquiries to the appropriate service department. Input, notate, and report statuses within the Customer Relations Management System. Coordinate administrative and clerical duties, including document preparation, records management, and serving as a liaison with other departments for service coordination. Screen and route phone calls and inquiries.
Manage calendars for the Superintendents, including scheduling meetings, interviews, travel, and training sessions. Organize and set up room spaces as needed. Support procurement processes by obtaining quotes, coordinating purchases, and tracking orders.
In addition, this role will assist with the hiring processes by contacting applicants, scheduling interviews, booking interview rooms, and ordering uniforms. Perform data entry and maintain documentation for payroll, reports, and budgets. Provide administrative support for the management team, ensuring timely and organized record-keeping.
Other duties as assigned
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email [email protected].
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Requirements
All applicants must register and take the HRT Clerical Skills Test and score a minimum of 90% with a typing speed of 40 wpm and 90% accuracy.
https://www.governmentjobs.com/careers/harriscountytx/jobs/998426/hrrm-clerical-skills-test
Please see testing instructions in the General Information section below.
What you will bring to Precinct One
Education:
Bachelor’s in Administration or Business related field from an accredited educational institution
Experience:
Seven (7) years of experience in providing administrative support
Proficiency in Microsoft software applications, which could include Outlook, Word, Excel, PowerPoint, and SharePoint
Comparable combination of education, training and/or experience may substitute on a year-for-year basis
Knowledge, Skills, and Abilities:
Ability to prioritize and perform multiple tasks to meet goals and objectives.
Proficiency in office management tools and systems.
Excellent verbal and written communication skills.
Ability to work independently while coordinating with multiple stakeholders. in establishing the organization and assisting others with the administrative parts of their job.
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. “See Resume” will not be accepted for qualifications.
General Information
Register Online for the HRT Clerical Skills Test using the following link:
https://www.governmentjobs.com/careers/harriscountytx/jobs/998426/hrrm-clerical-skills-test
Click the above link to the HRRM Clerical Skills Test registration page
Click on “Apply” to submit your request for testing
You will receive a test invitation and instructions via e-mail within 48 hours
You will have no more than 5 calendar days to access and complete testing
Your score will be automatically uploaded to your application
The test may be taken once every 30 days
Most recent test scores are retained for up to 6 months
Position Type and Typical Hours of Work:
Full-time | Regular
Monday – Friday
Some evenings and weekends may be required
Work Environment and Physical Demands:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones and printer/copies.
What You Get in Return
You will be surrounded by coworkers who bring their best daily. Passionate people who want to make a difference in the communities Precinct One serves and Harris County as a whole. You will be in a mission-driven organization surrounded by colleagues who bring their best to work each day and collaborate to make a difference in the communities Precinct One serves along with Harris County as a whole.
Harris County employees receive a competitive salary plus medical, dental and vision insurance at no cost to the employee after the first two months of full-time continued employment. Vacation, sick time and floating holidays allow our employees to recharge and balance work and personal time. Mandatory participation in our retirement program allows employees to save for retirement. Various other benefits and discounts lead to the satisfaction and engagement of our employees.
About Precinct One
There are four precincts in Harris County. The four elected commissioners, along with an elected county judge, serve as members of Harris County Commissioners Court, the administrative head of the county’s government. Commissioner Rodney Ellis represents the constituents of Precinct One.
With approximately 1.17 million residents, Harris County Precinct One is a diverse, urban precinct that covers 363 square miles. Precinct One’s multi-racial, multi-ethnic population is roughly 33 percent African American, 38 percent Latino, 21 percent Anglo, 6 percent Asian and 2 percent other or multiple races.
Precinct One stretches south to Brazoria County and reaches into eastern and northern sections of Harris County. The Precinct’s territory includes a large section of Downtown Houston, including the Downtown Harris County Courthouse Complex, Toyota Center, Minute Maid Park and the BBVA Compass Stadium. Other notable landmarks include the 263-acre NRG Park Complex and the renowned Texas Medical Center. The Precinct is also the higher educational home to Houston Community College, Rice University, Texas Southern University, the University of Houston and the University of St. Thomas. Precinct One manages more than 21 parks, 10 community centers, numerous hike-and-bike trails, three maintenance service centers and several area offices, all of which provide an array of services to Precinct One residents.
How to apply
If this job sounds interesting, you meet the required qualifications and you can see yourself working for Precinct One, we invite you to apply.
https://www.governmentjobs.com/careers/harriscountytx
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
BENEFITS
Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.
The following list of benefits is offered only to employees in regular (full-time) positions:
Medical Coverage
Dental Coverage
Vision Coverage
Wellness Plan
Life Insurance
Long-term disability
Employee Assistance Program
Ten (10) days of vacation each year for the first five (5) years of service
Accrual rates increase based on years of service
Eleven (11) County-observed holidays and one (1) floating holiday
Professional development opportunities
Dependent Care Reimbursement Plan
Healthcare Reimbursement Account
457 Deferred Compensation Plan
The following benefits are also available to regular (full-time) employment and may be available to part-time employees:
Retirement Pension (TCDRS)
Flexible schedule (varies by department)
Transportation Assistance (Metro RideSponsor Program)
In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time. Commissioners Court reserves the right to make benefit modifications on the County’s behalf as needed.
For plan details, visit the Harris County benefits website:
https://benefitsathctx.com/
Title: Administrative Specialist – VTS
Company: Vanderbilt University
Location: Nashville, TN
