Overview
ADMINISTRATIVE SPECIALIST/ WWO Jobs in Houston, TX at City of Houston, TX
Full Job Description
POSITION OVERVIEW
Applications accepted from: All Persons Interested
Department :Houston Water
Division :Wastewater Operations
Reporting Location:4545 Groveway
Workdays & Hours:M-F, 7a.m. – 4p.m.*
Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Position will support the Executive Management Section, providing professional administrative functions and manages multiple special project duties simultaneously as requested by management. Researches, reviews, evaluates, recommends and implements new data, reports, products and other information to stay in compliance. Acts as liaison in multiple areas while maintaining a high level of confidentiality; finance and procurement; coordinate logistics for a high volume of travel. Establishes policies, procedures, guidelines and project schedules. Guide, train and evaluate staff. Provide back-up support to other administrative personnel. Coordinate special projects, including planning, research, track and compile technical data for departmental reporting and presentations. Acts as liaison to other departments, government agencies and private sector. Attending meetings, events and community outreach efforts. Works closely with management to establish procedures, consistency and accuracy of workflow that increase the productivity of our employees and the efficiency of our operations. Responsibilities of this position will include drafting, editing, and revising correspondence, reports, and other documents, checking for accuracy, content, and format. This position will manage an active calendar of appointments and handle logistics of various events and meetings both internally and externally. The person in this position will handle sensitive and confidential information to ensure inquiries are properly addressed and resolved. The ideal candidate will have effective communication, planning, and organization skills, with a commitment to providing excellent customer service, interacting professionally with staff at all levels of the organization, and the ability to multi-task and thrive in a fast-paced environment.
ESSENTIAL FUNCTIONS/WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc.
This is a Department of Public Works Emergency Management position at the Tier
III
Level.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a Bachelor’s degree in Business Administration, Liberal Arts or a related field.
EXPERIENCE REQUIREMENTS
Three (3) years of administrative experience are required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
Proven experience using good judgment and making independent decisions based on limited information and time.
Ability to plan, organize, and prioritize work assignments.
Experience working with people of diverse backgrounds.
Exceptional verbal, written communication, and presentation skills.
Use of appropriate written and verbal language and grammar with minimal errors.
Exceptional attention to detail.
Demonstrated ability to meet multiple demands and customer needs using a variety of methods and best practices while incorporating customer feedback.
Experience and proficiency with Microsoft Office (e.g., Excel, Word, Outlook, and PowerPoint) and Adobe Acrobat.
Ability to …
Title: ADMINISTRATIVE SPECIALIST/ WWO
Company: City of Houston, TX
Location: Houston, TX
Category:
