Overview
Administrative Staff Specialist (Western Regional Office) #W0238 Jobs in Abingdon, VA at Department of Social Services
Position Details
Position Information
Requisition Number
S4318P
Home Org Name
HCOP Mobile Campus Program
Division Name
College of Pharmacy
Position Title
Part-time Admin Support Associate I/II – Mobile Campus
Job Class Code
DA02A-B
Appointment Status
Part-time
Part-time FTE
.75
Limited Term
No
Limited Term Length
Job Summary
The Harrison College of Pharmacy Division of Research is hiring for a part-time Administrative Support Associate to provide general clerical support at our Pharmacy Research Building location.
Auburn University is more than just an institution; it’s a vibrant community where real people come together to make a difference. Our commitment to students, employees, communities, and our world runs deep, and it’s reflected in every corner of our campus and beyond.
Life-Changing Impact: At Auburn, our work changes lives. Whether it’s groundbreaking research, innovative teaching, administrative operations or community outreach, every effort contributes to positive change. We’re not just clocking in; we’re making a lasting difference in the lives of others.
How We Support You: Auburn cares for its greatest assets—its employees. Generous benefits, educational opportunities, and a supportive work environment make it a place where you can thrive. From health insurance to retirement plans, we’ve got you covered. Learn more about how we support employees by visiting aub.ie/working-at-auburn
Come and Stay: The median length of employment for an Auburn employee is 10 years. That’s because Auburn invests in its people. We’re not a revolving door; we’re a family. The Auburn Family. We grow together, learn together, and build lasting relationships.
A Place for Everyone: We are committed to fostering an environment where everyone feels valued and respected, and we celebrate our unique perspectives, backgrounds, and experiences. When you work at Auburn, you’re a part of a rich tapestry of individuals who bring their authentic selves to the table to create a welcoming and engaging university community.
Essential Functions
Greets and receives guests and students at the Harrison College of Pharmacy, Mobile campus. in person and over the phone in a professional and courteous manner
Assists the Interim Assistant Dean with administrative tasks, supply procurement, accounting/invoicing for supplies
Serves as a liaison to USA Building Management, Campus Security and Safety, other USA departments, clients, and students on behalf of HCOP
Handles maintenance service requests and scheduled office/building maintenance
Receives and logs daily mail and package deliveries
Assists faculty, students and staff with a wide variety of administrative tasks such as travel/expense voucher and purchasing card processing, and Tiger Buy.
Performs multiple administrative and clerical duties , which may include, but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, registration, mail distribution, answering the phone, website maintenance, and purchasing/ordering supplies,
Performs administrative duties to support Mobile campus student and faculty recruitment, including contacting applicants, scheduling interviews and coordinating interview process
Prepares reports/documents/presentations, or coordination of complex projects
Coordinates wide variety of HCOP Mobile campus events such as awards ceremonies, workshops, graduation, student orientation, open house, Pharmacy camp and Hargreaves Day.
Advises faculty, staff and students of standard policies and procedures.
Minimum Qualifications
Minimum Qualifications
Level I:
High school diploma or equivalent.
2 years of experience in clerical and administrative support services.
Level 2:
High school diploma or equivalent.
4 years of experience in clerical and administrative support services.
Substitution allowed for Experience:
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Minimum Skills, License, and Certifications
Minimum Skills and Abilities
Knowledge of office rules, procedures and operations that require previous training and experience to perform.
Excellent organization skills
Experience a fast-paced office environment
Strong professionalism and decision making skills
Ability to attend all HCOP campus events, some of which may occur after normal work hours
Minimum Technology Skills
Intermediate experience of Microsoft Office Suite, including calendar management
Ability to learn and use multiple software programs
Minimum License and Certifications
None Required.
Desired Qualifications
Desired Qualifications
Intermediate experience using Adobe document management software
Experience supporting multiple professionals
Experience with Banner, Kronos, Tiger Buy systems
Experience with PharmCAS system
Posting Detail Information
Salary Range
$15.78 – $23.75/hour
Job Category
Administrative
Working Hours if Non-Traditional
7:45am – 1:45pm M-Fr; hours may vary as needed
City position is located in:
Mobile
State position is located:
AL
List any hazardous conditions or physical demands required by this position
Posting Date
03/12/2025
Closing Date
03/22/2025
EEO Statement
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.
Title: Administrative Staff Specialist (Western Regional Office) #W0238
Company: Department of Social Services
Location: Abingdon, VA
