Overview
Administrative Supervisor Jobs in Milford, DE at Boys & Girls Clubs of Delaware
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DATE CREATED: 4/2007 … DATE REVIEWED/REVISED: 6/2012, 8/2015, 8/2016, 10/2017, 2/2019, 10/2020, 12/2024, 5/2025
DEPARTMENT: DETENTION CENTER
POSITION TITLE: ADMINISTRATIVE ASSISTANT II – DC
OVERVIEW & PURPOSE:
administrative, clerical, records processing, data entry, and Program Assistant support duties. Work generally requires
support duties are stronger than the Administrative Support Assistant in terms of variety, complexity, and independence.
Work at this level requires more self-initiative and the ability to resolve most issues by applying standard procedures.
Unusual situations may be referred to others for guidance. General knowledge is required of the Department and related
County functions. Guides may include a variety of manuals and instructions and on-line resources; skill is required for
Some judgment is required in applying the appropriate guides for handling work; deviations from established procedures
evaluated through observation and the quality and effectiveness of work completed.
ESSENTIAL FUNCTIONS:
Serves as support for programs, accounts receivables/payables, data entry, or other administrative support for functions
Receives and greets visitors/customers; provides services concerning visitors’ needs; may handle requests independently.
questions; handles confidential items including customer data, law enforcement, human resources, or financial accounts.
Processes fingerprint cards, arrest cards, and photographs to the SBI; fills in on the dispatch desk.
Makes appointments and coordinates arrangements for meetings; may coordinate compilation of materials, agenda
items, and data for meetings; may take minutes of a board or commission meeting; may sign items such as letters or
reports for supervisor.
Handles billings or receivables and other sources of revenue from Departments; makes deposits and reconciles financial
records; processes timecards for employees.
POSITION DESCRIPTION
X On-Call
X Safety-Sensitive
DOT
X MVO
DATE CREATED: 4/2007 … DATE REVIEWED/REVISED: 6/2012, 8/2015, 8/2016, 10/2017, 2/2019, 10/2020, 12/2024, 5/2025
Inputs data into computer systems; generates records, reports, bills and/or other requirements from the data; verifies
and edits data.
Assists in conduct of elections in compliance with NC Election Laws; maintains current voter registration; assists Local,
accuracy.
Operates a computer to generate correspondence, memoranda, electronic mail, reports; reviews work for compliance
with instructions, spelling, punctuation and grammar; proofreads final copies.
Types a variety of materials including charts, spreadsheets, and statistical data from notes or instructions; proofreads final
ADDITIONAL FUNCTIONS:
May process purchase requests or personnel/payroll actions for the Department or Unit.
May provide back-up assistance to other roles in the Department.
KNOWLEDGE, SKILLS, & ABILITIES:
General and working knowledge of office practices and procedures.
General and working knowledge and ability to use correct numbers, arithmetic, bookkeeping, grammar, vocabulary, and
spelling.
Ability to communicate effectively in person and by telephone.
Ability to operate office equipment such as computers and databases, typewriter, fax, scanner, copier.
Ability to use judgment in organizing and establishing priorities of the work assigned.
Ability to record financial transactions and balance figures; ability to meet deadlines with payrolls, receivables, payables
and related actions with strict timelines.
Ability to maintain effective working relationships with supervisors, employees, and the public.
DATE CREATED: 4/2007 … DATE REVIEWED/REVISED: 6/2012, 8/2015, 8/2016, 10/2017, 2/2019, 10/2020, 12/2024, 5/2025
EDUCATION/EXPERIENCE “REQUIREMENTS”:
Graduation from High School and one (1) year of experience as an Office Assistant, Secretary, or related administrative
support position, or an equivalent combination of education and experience.
Must be at least 18 years of age and possess a North Carolina Driver’s License.
This position is designated as an authorized Motor Vehicle Operator for Iredell County and requires adherence to the
Iredell County Vehicle Operations Policy.
ADDITIONAL “REQUIREMENTS”: NONE.
“PREFERRED” QUALIFICATIONS: NONE.
DATE CREATED: 4/2007 … DATE REVIEWED/REVISED: 6/2012, 8/2015, 8/2016, 10/2017, 2/2019, 10/2020, 12/2024, 5/2025
PHYSICAL/MENTAL REQUIREMENTS AND WORKING CONDITIONS:
Summary of Physical/Mental Requirements:
repetitive motions.
force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Some positions assigned to this class
may require light work exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or
a negligible amount of force constantly to move objects.
Must possess the visual acuity to prepare and analyze data and figures, operate a typewriter or computer, and determine
the accuracy, neatness, and thoroughness of the work assigned. Some roles in this class may be required to take and
transcribe dictation or take minutes.
. The PHYSICAL ACTIVITY of this position (please mark ALL boxes that apply):
A. CLIMBING: Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like, using feet
and lefts and/or hands and arms. Body agility is emphasized. This factor is import if the amount and
kind of climbing required exceeds that required for ordinary locomotion.
B. BALANCING: Maintaining body equilibrium to prevent falling when walking, standing, or crouching on
narrow, slippery, or erratically moving surfaces. This factor is important if the amount and kind of
balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
C. STOOPING: Bending body downward and forward by bending spine at the waist. This factor is
important if it occurs to a considerable degree and requires full use of the lower extremities and back
muscles.
D. KNEELING: Bending legs at knee to come to rest on knee or knees.
E. CROUCHING: Bending the body downward and forward by bending leg and spine.
F. CRAWLING: Moving about on hands and knees or hands and feet.
G. REACHING: Extending hand(s) and arm(s) in any direction.
H. STANDING: Particularly for sustained periods of time.
I. WALKING: Moving about on foot to accomplish tasks, particularly for long distances or moving from
one work site to another.
J. PUSHING: Using upper extremities to press against something with steady force in order to thrust
forward, downward, or outward.
DATE CREATED: 4/2007 … DATE REVIEWED/REVISED: 6/2012, 8/2015, 8/2016, 10/2017, 2/2019, 10/2020, 12/2024, 5/2025
K. PULLING: Using upper extremities to exert force in order to draw, drag, haul, or tug objects in a
sustained motion.
L. LIFTING: Raising objects from a lower to a higher position or moving objects horizontally from position-
to-position. This factor is important if it occurs to a considerable degree and requires the substantial
use of the upper extremities and back muscles.
M. FINGERING: Picking, pinching, typing, or otherwise working primarily with fingers rather than with the
whole hand or arm as in handling.
N. GRASPING: Applying pressure to an object with the fingers and palm.
O. FEELING: Perceiving attributes of objects … such as size, shape, temperature, or texture by touching
with skin, particularly that of the fingertips.
P. TALKING: Expressing or exchanging ideas by means of the spoken word. Those activities in which they
must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
Q. HEARING: Perceiving the nature of sounds at normal spoken word levels with or without correction.
sound.
R. REPETITIVE MOTIONS: Substantial movements (motions) of the wrist, hands, and/or fingers.
DATE CREATED: 4/2007 … DATE REVIEWED/REVISED: 6/2012, 8/2015, 8/2016, 10/2017, 2/2019, 10/2020, 12/2024, 5/2025
. The PHYSICAL REQUIREMENTS of this position (please mark ONLY ONE (1) box):
The chart below defines the physical demand levels to assist with marking ONLY ONE (1) box below:
Physical Demand
Level
Lifting Occurrences
Occasional
(0-3 hours)
Frequent (3-6 hours) Constant (6-8 hours)
Sedentary Up to 10 lbs. Negligible Negligible
Light Up to 20 lbs.0 lbs. and/or
Walk/Stand/Push/Pull of Arm/Leg
controls
Negligible and/or Push/Pull of
Arm/Leg controls while seated
Medium Up to 50 lbs. 10-25 lbs. Negligible
Heavy Up to 75 lbs. 25-50 lbs. 10-20 lbs.
Occasionally is defined as up to one-third of the time.
Frequently is defined as occurring one-third to two-thirds of the time.
Constantly is defined as occurring more than two-thirds of the time.
A. SEDENTARY WORK: Lifts up to 10 pounds occasionally. Sedentary work involves sitting most of the
time but may involve walking or standing for brief periods of the time.
B. LIGHT WORK: Lifts up to 20 pounds occasionally, and/or up to 10 pounds of force frequently. Even
though the weight lifted may be a lesser amount, a job should be rated light work if: 1) the job requires
walking or standing to a significant degree; 2) the job requires sitting most of the time, but entails
pushing and/or pulling of arm or leg controls; and/or 3) the job requires working at a west production
rate to entail constantly moving a weight less than 10 pounds.
C. MEDIUM WORK: Lifts up to 50 pounds occasionally, and/or moving 10-25 pounds frequently.
D. HEAVY WORK: Lifts up to 75 pounds occasionally, and/or frequently moving 25-50 pounds, and/or
constantly moving 10-20 pounds.
DATE CREATED: 4/2007 … DATE REVIEWED/REVISED: 6/2012, 8/2015, 8/2016, 10/2017, 2/2019, 10/2020, 12/2024, 5/2025
. The VISUAL ACUITY REQUIREMENTS of this position (for A and B … mark ALL boxes that apply):
Preparing and analyzing data and figures
Accounting
Transcription
Computer Terminal
Extensive Reading
Using measurement devices
Other (please specify):
Operates machines such as lathes, drill presses, power saws, and mills where the
seeing job is at or within arm’s reach.
Carpenters, Technicians, Plumbers, Mechanics, Service people, etc.
Required to have visual acuity to be the operator of trucks, forklifts,
cranes, and other equipment.
Required to have visual acuity to determine the accuracy, neatness, and thoroughness of work
assigned (i.e. custodial, food services, general laborer, etc.).
Other (please specify):
DATE CREATED: 4/2007 … DATE REVIEWED/REVISED: 6/2012, 8/2015, 8/2016, 10/2017, 2/2019, 10/2020, 12/2024, 5/2025
. The CONDITIONS this position is subjected to (mark ALL boxes that apply):
A. Subject to inside environmental conditions: Protection from weather conditions, but not necessarily from
temperature changes.
B. Subject to outside environmental conditions: No effective protection of weather.
C. Subject to both environmental conditions: Activities occur inside and outside.
D. Subject to extreme cold: Temperatures below 32 degrees for periods of
more than one (1) hour.
E. Subject to extreme heat: Temperatures above 100 degrees for periods of more
than one (1) hour.
F. Subject to noise: there is sufficient noise to cause the worker to shout in order to
be heard above the ambient noise level.
G. Subject to vibration: Exposure to oscillating movements of the extremities or whole body.
H. Subject to hazards; includes a variety of physical conditions, such as proximity to
moving mechanical parts, electrical current, working on scaffolding and high places, exposure to high heat,
or exposure to chemicals.
I. Subject to atmospheric conditions: One or more of the following conditions that
affect the respiratory system of the skin: fumes, odors, dusts, mists, gases, or poor ventilation.
J. Subject to oils: There is air and/or skin exposure to oils and other cutting fluids.
K. Required to wear a Respirator.
L. Frequently is in close quarters, crawl spaces, shafts, man holes, small enclosed rooms, small sewage and
water line pipes, and other areas which could cause claustrophobia.
M. Required to function in narrow aisles or passageways.
N. Other (please specify):
O. None: Not substantially exposed to adverse environmental conditions (such as in
DATE CREATED: 4/2007 … DATE REVIEWED/REVISED: 6/2012, 8/2015, 8/2016, 10/2017, 2/2019, 10/2020, 12/2024, 5/2025
typical office or administrative work).
. Occupational exposure to potentially infectious bodily fluids (please mark the following box “if” it applies):
Yes, this applies
list below examples of duties in which possible exposure to potentially infectious bodily fluids occur:
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Title: Administrative Supervisor
Company: Boys & Girls Clubs of Delaware
Location: Milford, DE
