Overview
Administrative Support Jobs in Kāne‘ohe, HI at University of Hawaii
Full Job Description
Description
Title: Administrative Support (Admin & Fiscal Support Spec)
Position Number: 0097247
Hiring Unit: Administrative Services
Location: Windward Community College
Date Posted: April 15, 2024
Closing Date: May 7, 2024
Band: A
Salary : salary schedules and placement information
Full Time/Part Time: Full Time
Temporary/Permanent: Permanent
Other Conditions: To begin June 2024.
Duties and Responsibilities
Under the supervision of Pos. No. 0097183, Fiscal Specialist, Senior, reviews, audits, and processes UH/RCUH documents, including but not limited to, requisition and disbursement vouchers to ensure compliance with Statutes, State and UH/RCUH procurement policies and procedures, terms and conditions of external funding agencies, and University principles.
Approves purchases less than $25,000 for all fund types (General, Special, Federal and Revolving), certifying for appropriateness and availability of fund.
Responsible for the distribution, logging and utilization of purchase orders and other purchasing documents.
Responsible for reviewing all necessary procurement documentation are provided and correct for all purchases.
Assists in working with campus administrators, University officials, and outside vendors to resolve procurement issues.
Reviews and audits all travel documents in accordance with established policies, procedures, and collective bargaining agreements. Submits documents to appropriate Systems offices (Disbursing, RCUH) for further action.
Reviews and maintains purchasing card usage and ensure expenditures are proper and reasonable.
Assists in monitoring the College’s purchasing card system, including the review, audit/correction, and reconciliation of P-Card transactions on a monthly basis, ensuring appropriate use of funds.
Reviews and approves student employment transactions (hire, changes to account codes, appointment period, pay increases, etc.).
Oversees the processing of online payroll payment transactions (SECE,TAPS). Audits, resolves and corrects problems or discrepancies regarding these payments.
Conducts audit of posted SECE and TAPS payment transactions to verify accuracy.
Reviews and processes the proper documentation to establish, maintain, and update vendor files in the Kuali Financial System.
Updates and maintains campus account code listing for appropriated and extramural funds as needed.
Assists in verifying fund availability and balance inquiries by campus departments.
Assists supervisor with ensuring the Cashier’s window is adequately staffed and appropriate services are provided. Ensures transactions (tuition payment, student refund, etc.) are conducted accurately using the Banner computerized student information system.
Assist in compiling and consolidating annual fiscal year-end reports for submission to Central Offices.
Processes all tax set-off adjustments, including but not limited to, updating accounts receivable records and following-up on notices to individuals.
Assists Business Office staff in interpreting rules, regulations, procedures, policy and/or contract compliance.
Assists supervisor with ensuring daily operational needs are met with adequate staffing.
Supervises, trains, and schedules student assistants. Prepares student work agreements, certifies and approves payroll timesheets.
Other duties as assigned.
Denotes Essential Functions
Minimum Qualifications
Possession of a baccalaureate degree …
Title: Administrative Support
Company: University of Hawaii
Location: Kāne‘ohe, HI
Category:
