Administrative Support Assistant 3 Jobs in University Park, FL at Penn State University
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JOB DESCRIPTION AND POSITION REQUIREMENTS:
TheOffice for Research and Graduate Educationin the College of Agricultural Sciences at Penn State is seeking a dedicated and dynamicAdministrative Support Assistant. The Administrative Support Assistant will be a detailed-oriented and organized individual who will provide direct administrative and professional support. This position requires the successful candidate to work primarily in person, on campus.
The successful candidate will be responsible for the following:
Calendar Management for the Associate and Assistant Deans for Research and Graduate Education.
Graduate Education administration by serving as the primary contact for the Graduate Education administrative team as the liaison between the Graduate Programs and Graduate School staff. Coordinating and managing the college-wide Graduate Education activities to include orientations, workshops, and internal grant and award competitions.
This individual will be the initial point of contact for the Associate and Assistant Deans in the Office for Research and Graduate Education. Administrative duties will include but are not limited to:
Answering, screening, directing, and/or processing telephone calls and emails
Coordinating and scheduling meetings, activities, and events
Interfacing with Directors of Graduate Studies (DGS), Graduate Coordinators, students, faculty, and staff
Creating and maintaining files, databases, and reports
Composing and editing written communication, correspondence, reports, and presentations
Communicating and collaborating with counterparts within the college and/or university, at peer institutions, regional offices, and federal agencies
Providing information and/or referring as appropriate
Assisting with other administrative tasks and serving as a backup to other staff as needed
Compile and prepare content for updating the college’s research and graduate education website
Education and Experience:
This position typically requires a High School diploma or higher plus two years of related experience or an equivalent combination of education and experience. Post high school education and additional experience and/or education and competencies are preferred. The successful candidate must be highly motivated, organized, and detail-oriented while having professional written and verbal communication skills, excellent interpersonal skills, and a teachable spirit. The ability to coordinate several projects simultaneously is essential and the willingness to adapt to dynamic situations will be critical. Experience and proficiency in Microsoft Office is required. Familiarity with Penn State systems, such as iTwo, LionPath, Graduate Admissions Decision System (GRADS), Graduate Award Tracking System (GRATS), and Graduate Program Management System (GPMS), is desired. Other preferred skillsets include experience in using FileMaker (or other database software with a user interface), a…
Title: Administrative Support Assistant 3
Company: Penn State University
Location: University Park, FL