Overview
Administrative Support Assistant Jobs in Woodstock, GA at HEARTS AND HANDS THERAPY SERVICES
Bella Sol Medical Spa is seeking a highly organized and proactive Part-Time Office Manager to support our team and help ensure smooth day-to-day operations. This role is essential to maintaining structure, ensuring team accountability, and optimizing workflow across our front and back office. The ideal candidate is confident in managing people, enforces policies with consistency, and thrives in a fast-paced wellness and aesthetics environment.
Description
Team Oversight & Accountability
Monitor staff adherence to schedules, clock-in/out protocols, and lunch breaks
Oversee task completion for time-sensitive responsibilities (e.g., intake forms, inventory linking, training checklists)
Coordinate team communications, reminders, and follow-ups to ensure deadlines are met
Assist in onboarding and orientation for new staff members
Maintain weekly task checklists and ensure follow-through from estheticians, medical assistants, and concierge staff
Operations Support
Assist with daily operations including supply inventory, EMR system updates, and vendor communications
Support the practice owner in executing training days, staff meetings, and off-site events
Monitor patient flow and team performance to ensure an excellent client experience
Assist with policy enforcement (e.g., time clock, service protocols, checklists) and document performance concerns as needed
Administrative Duties
Track training completion (CPR, service-specific training, software use)
Assist with preparation and oversight of offsite training events and in-house demos
Ensure internal documentation is organized and team policies are accessible and up to date
Qualifications:
Proven experience in office or operations management, preferably in aesthetics, wellness, or healthcare
Strong interpersonal and communication skills with the ability to hold team members accountable
Comfortable using or learning scheduling, inventory, and client management software (e.g., Boulevard, Aesthetic Record, Square, Stripe, etc)
Highly organized, detail-oriented, and dependable
Leadership experience or supervisory background preferred
Compensation:
Competitive hourly rate based on experience
Complimentary or discounted services and products
Flexible part-time schedule with opportunity to grow to full-time hours
Salary
$28 – $35 per hour
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Title: Administrative Support Assistant
Company: HEARTS AND HANDS THERAPY SERVICES
Location: Woodstock, GA
