Overview
Administrative Support Assistant Jobs in Hidden Valley Lake, CA at Hidden Valley Lake Community Services District
Job Title: Executive Assistant to Leadership Team
Reports to: Executive Management
Employment Status: Full-Time
FLSA Status: Exempt
Job Summary:
The Executive Assistant will play a pivotal role in managing high-level administrative tasks, providing strategic support to executives, and ensuring seamless execution of initiatives across departments. This individual must be highly organized, a critical thinker, and capable of managing complex and confidential projects independently. A key part of the role will be acting as a liaison between executives and internal teams, as well as handling a wide range of high-impact projects.
Duties/Responsibilities:
1. Strategic Administrative Support:
Serve as the right-hand to the executive leadership team, proactively managing their schedules, meetings, and communications to ensure maximum productivity. Handle calendar coordination, travel arrangements, and meeting preparation for C-suite executives.
2. Project Management:
Lead and manage high-priority executive-level projects and initiatives, ensuring on-time completion and cross-departmental collaboration. Track progress on key company initiatives and present actionable updates to executives.
3. Executive Liaison:
Act as a bridge between executives and teams, facilitating communication, driving follow-ups, and managing key decisions. Represent executives in meetings and decision-making when appropriate.
4. Protocol Development & Oversight:
Collaborate closely with leadership to create, refine, and implement company protocols. Ensure protocol changes are communicated and enforced across departments, with follow-up audits for compliance.
5. Process Improvement & Audits:
Conduct regular audits of company processes, identify areas for operational improvement, and present executive-level recommendations for enhancement. Manage the execution of operational improvements, ensuring alignment with company goals.
6. Event & Culture Management:
Organize high-level corporate events, including leadership off-sites and strategic retreats. Oversee key culture-building activities such as company-wide celebrations and customer appreciation events.
7. Reporting & Data Analysis:
Prepare detailed reports on project progress, departmental performance, and operational efficiency. Present data-driven insights to executives to guide decision-making and strategy.
Required Skills/Abilities:
1. Executive-Level Communication:
Exceptional written and verbal communication skills with the ability to engage effectively at all levels of the organization.
2. Leadership & Initiative:
A proactive, self-starting attitude with a demonstrated ability to take ownership of projects and initiatives, driving them to completion without extensive supervision.
3. Advanced Project Management Skills:
Ability to manage multiple, complex projects simultaneously while maintaining strong attention to detail. Familiarity with project management tools and methodologies.
4. Critical Thinking & Problem-Solving:
Strong analytical skills with the ability to anticipate challenges, think critically, and develop creative solutions.
5. Confidentiality & Discretion:
Ability to handle sensitive and confidential information with the utmost professionalism.
6. Technical Proficiency:
High level of proficiency in MS Office, project management software, and communication tools (e.g., Slack, Asana, or similar platforms).
Preferred Qualifications:
5+ years of experience supporting C-level executives.
Experience in a healthcare, billing, or related field is a plus.
Proven experience managing high-impact projects with executive visibility.
Benefits
a. Health Insurance
b. Vision Insurance
c. Dental Insurance
d. 401(k) plan with matching contributions
Title: Administrative Support Assistant
Company: Hidden Valley Lake Community Services District
Location: Hidden Valley Lake, CA
