Overview
Administrative Support Assistant Jobs in White City, OR at US Veterans Health Administration
Full Job Description
Duties
Major duties include but is not limited to:
Performs time keeping for all BHIP Time and Leave (T&L) groups
Updates and maintains employee timecards daily
Collects, compiles and/or tracks statistical information
Accesses status or outcomes in relation to established performance measures, goals, and objectives
Receives and processes documents and reports in accordance with established procedures
Draws information from a wide variety of sources in order to prepare reports
Establishes protocols for incoming data, organizes and maintains patient data and retrieves a variety of computerized data
Tracks and analyzes trends for issues related to program effectiveness and role implementation
Utilizes statistical data to compile a monthly workload report for all program staff
Runs daily clinical encounter reports and distribute to apparent staff
Assists with keeping the program manager apprised of patient census and any changes/problems that might be encountered
Participates in performance improvement activities related to the program quality improvement process
Completes clinic build forms, verify clinic data and stop codes for accuracy for new clinics and modifications
Sorts and distributes incoming mail
Answers general questions and direct Veterans and staff to proper personnel
Produce agenda and take the minutes for BHIP staff meetings
Reviews proposed directives to ensure proper arrangement, format, consistency with existing directives, as well as the proper distribution
Performs administrative duties include composing and editing letters; reviewing correspondence for accuracy and completeness
Submits Your IT and Network Access Requests (NARS) for all BHIP employees and other services, as appropriate
Audits and verifies VISTA menus and keys, Shared File and File Exchange (SFFX) folder access manager and trainer for email groups and shared folders, maintains electronic files on shared drives for access by staff
Serves as PIV Card Sponsor
Performs file maintenance for competency folders, system requests, and general correspondence
Construct competency folders with required documents and provide disposition of form to employees, supervisors, and Human Resources
Maintains leave, temporary duty changes, connection clinic coverage, RRTP on-call schedule, and training days on BHIP Outlook Calendar
Initiates clinical staff call-off process for clinical follow-up with Veteran appointments, coordinating with BHIP MSAs as necessary
Maintains schedule of groups/classrooms and conference rooms through Meeting Room Manager calendar
Schedules staff appointments with supervisor for annual reviews, competencies and other performance programs, 90 days and/or six-month follow-ups
Work Schedule:
Monday – Friday, 8:00 am to 4:30 pm
Position Description Title/PD#:
Administrative Support Assistant/PD90435-A
Telework:
Telework may be available for a highly qualified applicant. Telework options will be discussed during the interview process
Physical Requirements
: The work is primarily sedentary. Typically, the employee sits comfortably to perform the work. However, there may be some walking, standing, bending, carrying of light to moderate items such as papers, books, small parts, etc. No special physical demands are required to perform the work.
Requirements
Conditions of Employment
You must be a U.S. citizen to apply fo…
Title: Administrative Support Assistant
Company: US Veterans Health Administration
Location: White City, OR
Category:
