Overview
Administrative Support Assistant Jobs in Lynbrook, NY at Northwell Health
Position Overview:
The Oklahoma Lottery is seeking an organized, detail-driven, and proactive Administrative Services Coordinator to support a wide range of administrative functions. This role will assist with recruiting, payroll, purchasing, employee benefits, and various projects, ensuring smooth operations across the agency. The ideal candidate will be adept at multitasking, possess excellent communication skills, and demonstrate the ability to work independently while contributing to team goals.
Key Responsibilities:
Employee Support & Coordination:
Serve as the primary contact for OMES Shared Services to ensure seamless service delivery to lottery employees. Manage the submission and approval of agency time records in alignment with internal procedures.
Purchasing & Compliance:
Support the agency’s purchasing needs by utilizing the state P-Card for administrative purchases, ensuring compliance with Oklahoma’s central purchasing guidelines.
Onboarding & Employee Training:
Lead the enhancement of the Oklahoma Lottery’s new employee onboarding process, ensuring a smooth and efficient experience for new hires. Assist in planning and executing training programs to meet both state and agency requirements.
Employee Communication & Engagement:
Create and present engaging materials to keep employees informed of updates to state-run programs, benefits, and retirement options. Support the development and execution of the agency’s annual employee appreciation program to foster a positive workplace culture.
Reporting & Compliance:
Ensure the agency meets all statutory reporting requirements and supports internal audits as needed.
Various Projects as assigned.
Supervisory Responsibilities:
This position has no supervisory responsibilities.
Minimum Qualifications
Education:
Associate’s degree in Business Administration, Human Resources, Public Administration, or a related field
OR
High school diploma or GED with at least three (3) years of progressively responsible experience in administrative support, HR, payroll, or purchasing
Experience:
Experience working in an office or administrative environment involving coordination, recordkeeping, and employee communication
Familiarity with state or public sector administrative procedures is a plus
Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to learn and use government or HRIS systems (e.g., PeopleSoft, Workday)
SHRM-CP certification. Applicants with this credential will be given additional preference.
Core Competencies:
Strong organizational and multitasking skills
Excellent written and verbal communication abilities
Ability to maintain confidentiality and exercise discretion with sensitive information
Additional Considerations:
Conflict of Interest: All Oklahoma Lottery employees are prohibited from having a financial interest in any vendor doing business or proposing to do business with the agency.
Background Investigation: Applicants may be subject to a background investigation and credit analysis prior to employment. The results will remain confidential and not subject to public disclosure.
Job Type: Full-time
Pay: $50,000.00 – $60,000.00 per year
Benefits:
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Administrative Support Assistant
Company: Northwell Health
Location: Lynbrook, NY
