Overview
Administrative Support Assistant Jobs in Panama City, FL at US Commander, Navy Installations
Posting Number
req23042
Department
The Honors College
Department Website Link
https://frankehonors.arizona.edu/
Location
Main Campus
Address
Tucson, AZ USA
Position Highlights
The W. A. Franke Honors College is seeking candidates for an experienced Business Administrator. This position is responsible for overseeing day-to-day college financial activity. Submitting and tracking scholarship awards and stipends, organizing college budget and donor related financial reports, providing financial training for faculty and staff. Work is completed independently with direction from the Director of Finance, maintaining detailed financial records, and ensuring accuracy of submitted documentation and account reconciliation.
The successful candidate will possess a demonstrated track record of creative problem solving, effectively assessing and responding to customer needs, and the ability to work collaboratively in a dynamic team-oriented environment. The incumbent will also have excellent organizational skills, be able to multitask in a fast-paced environment and have excellent written and verbal communication skills. Also, the incumbent should be able to maintain sensitivity with confidential information, and possess computer proficiency in Microsoft Word, Excel and Outlook.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs.
Duties & Responsibilities
Duties and Responsibilities:
Track college accounts; review documentation for financial accuracy approve expenditures.
Process payments.
Prepare monthly team budget reports.
Train employees on in-house financial policies and procedures.
Work closely with and provide guidance to Accounting Assistant and Finance Student Assistant to ensure correct and timely reconciliations.
Review transactions in Analytics and troubleshoot any discrepancies.
Verify student eligibility and award qualifications; submit awards; track and troubleshoot disbursements; transfer scholarship funds from UA Foundation accounts.
Manage college MOU agreements, process.
Faculty multi-year contract renewals, NOA’s, offer letters involving faculty contract renewals, 9/12 pay plan enrollment.
Track and troubleshoot time and payroll related situations.
Initiate/ track OPS forms/ Supp Comps/ DCC’s status, and process position distributions.
Assist with employee on/off-boarding; manage employee provisioning; coordinate key checkouts and returns for offices.
Process payments/reimbursements for donor, alumni, and development related expenses; set up payees and submit annual faculty awards; organize monthly reports for UAF accounts.
Knowledge, Skills, and Abilities:
Creative problem solving.
Ability to effectively assess and respond to customer needs in a timely fashion.
Ability to work collaboratively in a dynamic team-oriented environment.
Ability to multitask, with an openness to reprioritizing to meet the needs of the college.
Computer proficiency in Microsoft Word, Excel and Outlook.
Ability to maintain sensitivity with confidential information.
Excellent written and verbal communication skills.
Minimum Qualifications
Bachelor’s degree or equivalent advanced learning attained through professional level experience required.
Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.
Preferred Qualifications
Prior Experience with UAcess Financial.
Prior Experience with Analytics.
FLSA
Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1.0
Work Calendar
Fiscal
Job Category
Organizational Administration
Benefits Eligible
Yes – Full Benefits
Rate of Pay
$59,404 – $74,254
Compensation Type
salary at 1.0 full-time equivalency (FTE)
Grade
8
Compensation Guidance
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
PC2
Job Family
Administrative Operations
Job Function
Organizational Administration
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
Expected End Date
Contact Information for Candidates
Angie Brinson
[email protected]
Open Date
6/4/2025
Open Until Filled
Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].
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Title: Administrative Support Assistant
Company: US Commander, Navy Installations
Location: Panama City, FL
