Overview
Administrative Support Assistant II Jobs in New Mexico at Bernalillo County Government
Description & Requirements
Admin 2 -Admin Svcs position is located on site at the Laguna California location as an Admin 2 you will provide.
General office support at each location including, but not limited to, typing, answering phones, and handling all incoming and outgoing mail, faxes, and voice mails.
Order and distribute office supplies.
Assist project management team with updating policies and procedures for office operations in compliance with contract, company, and office policies.
Assist case management team with various clerical assignments such as, but not limited to, case assignment, copying, word processing, preparing reports, and organizing.
records and forms; and prepare and distribute daily staff attendance.
Schedule will be Monday – Friday from 8:00 AM – 5:00 PM with an hour lunch
Essential Duties and Responsibilities:
Prepare weekly internal reports.
Perform accurately all data entry functions.
Arrange meetings as required.
Attend meetings and take minutes.
Understand broad knowledge of departmental and company practices to assist leadership team and staff while exercising judgment on critical nature of information and confidentiality.
Assist in on boarding process of new hires.
Maintain records management, filing, retention, and/or labeling.
Type/generate letters and other documents, as necessary.
Maintain confidentiality and security of all relevant information.
Assist supervisor and leadership team with special projects and tasks on an as needed basis, including management of inventory and supply orders. Serve as a back up to support reception, as needed.
Assist internal and external customers in problem resolution, as needed.
Provide excellent customer service.
Operate multi-line phone system, answer incoming telephone calls and perform other clerical duties proficiently and professionally.
Assist with ensuring accuracy of eMAP database for e-mail distribution lists for Project offices and departmental groupings for internal mail communications, and submit tickets for resolution of inaccuracies, as required.
Serve as a member of the Social Committee to assist with social event management and coordination of initiatives designed to increase Project morale.
Minimum Requirements
Minimum Requirements:
High School diploma or equivalent with 2-4 years of experience.
– Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted – practice.
Communicates more complex information, using job experience to anticipate and proactively address related questions.
May have additional training or education in area of specialization.
Qualifications:
High school diploma, General Education Diploma (GED); and Minimum of two (2) years of related experience, preferably in a human services field or training in an office setting.
EEO Statement
Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.
Title: Administrative Support Assistant II
Company: Bernalillo County Government
Location: New Mexico
