Overview
Administrative Support Assistant IV Jobs in Jackson, MS at Mississippi Department of Finance & Administration
Summary
The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members. Reporting directly to the CEO, Terrie Campbell. the Executive Assistant provides executive support in a one-on-one working relationship and also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. 2 to 3 years’ experience required.
Our commitment to integrity, fairness and fun and strong financial performance make us an ideal alternative to the traditional “all business” organization. For consideration, please send us your resume and salary requirements.
Essential Duties and Responsibilties
Coordinate and maintain the CEO’s schedule, appointments, and travel.
Proactively manage time conflicts and prioritize meetings.
Schedule internal and external meetings with senior stakeholders.
Serve as the primary point of contact between the CEO and internal/external stakeholders.
Draft, review, and manage emails, memos, reports, and other communications.
Handle confidential information with discretion. Plan and coordinate complex domestic and international travel.
Prepare detailed itineraries, accommodations, and meeting logistics.
Process travel expenses and reimbursements.
Prepare briefing materials, agendas, and presentations for meetings.
Take meeting notes and ensure follow-ups on action items.
Attend select meetings on behalf of the CEO when needed.
Track and help drive completion of key deliverables and follow-ups.
Assist in planning and execution of strategic initiatives and events.
Coordinate with other departments on CEO-led projects.
Handle sensitive matters with a high degree of professionalism and confidentiality.
Uphold the company’s core values.
Additional Information
Job Type: Full-time Hours: 9:00 a.m. – 5:00 p.m. Salary Range: $85k – $120k (based on experience)
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Title: Administrative Support Assistant IV
Company: Mississippi Department of Finance & Administration
Location: Jackson, MS
