Overview
Administrative Support Assistant (OA) Jobs in Boise, ID at US Veterans Health Administration
Provides a variety of routine to difficult office support to various District Court divisions and offices, which may include typing, word processing, receptionist duties, record keeping, data entry, and filing.
THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.
CLASS CHARACTERISTICS:
Office Assistant I – is the entry-level class of this office support series. Initially under close supervision, incumbents learn office and County and/or departmental procedures. As experience is gained, there is greater independence of action within established guidelines. This class is alternately staffed with Office Assistant II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency, which meet the qualifications for the higher-level class.
Office Assistant II – is the journey level class of this series, fully competent to independently perform a variety of responsible office support duties. Specific duties, including the amount of typing, word processing, use of computers and contact with the public will vary with the organizational unit to which assigned. This class is distinguished from Senior Office Assistant in that the latter assigns, directs and reviews the work of a small office support staff. This class is also distinguished from Office Specialist in that the latter performs the most difficult, technical, complex and/or specialized office support duties, which require an additional definable requirement of technical knowledge and skill.
The Office Assistant I is a training underfill position, upon successful completion of the training program the successful candidate will be non-competitively promoted to Office Assistant II.
Human Resources reserves the right to call only the most qualified applicants to the selection process.
This position is a non-union position and excluded from membership in the union.
MINIMUM REQUIREMENTS
Education and Experience:
Office Assistant I – Equivalent to graduation from high school, AND six (6) months full-time general clerical, customer service, or related experience.
Office Assistant II – In addition to the above, one (1) year of full-time general clerical. customer service,or related experience. Formal education in a related field may be substituted for experience on a year to year basis.
NOTE: Certain positions may require net typing speed of 45 wpm.
Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write “see attached resume” on your application.
Licensing/Certification: Specified positions may be required to possess a valid Nevada Driver’s License at time of appointment.
Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.
Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.
EXAMPLES OF DUTIES
Types correspondence, reports, forms and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions, using a typewriter or word processor; may compose standard correspondence from brief instructions. Proofreads and checks typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, punctuation, and spelling. Enters, edits and retrieves data and prepares periodic or special reports, using a computer system and following established formats and menus; may perform production computer information entry. Prepares and updates a variety of reports and records which may require the use of arithmetic calculations and consolidating materials from several sources. Acts as receptionist and receives and screens visitors and telephone calls and takes messages; provides factual information regarding County or departmental activities and functions which may require the explanation of rules, policies and/or procedures; may receive, receipt and balance monies. Maintains records and processes forms, such as work orders, purchase requisitions and others specific to the organizational unit; may make arithmetic or
standard statistical calculations. Establishes and maintains office files; researches and compiles information from such files; purges files as required. Reviews computer-produced and typed reports for accuracy, research exceptions and makes corrections as required. Operates standard office equipment, including word processors, computers, facsimile equipment and central telephones; may operate microfilm, radio telephone and other departmental-specific equipment after training. Contributes to the efficiency and effectiveness of the unit’s service to its customers by offering suggestions and directing or participating as an active member of a work team. Compiles materials for meetings, prepare agendas and attend such meetings to take summary notes as required. May train and direct the work of temporary staff for special projects or programs. Performs such office support activities as opening and distributing mail, processing outgoing mail, making travel arrangements and preparing purchase requisitions. May be required to operate a motor vehicle to various locations throughout the County.
PHYSICAL DEMANDS
Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Specified positions may be required to lift or move heavy materials and/or drive a motor vehicle. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
Title: Administrative Support Assistant (OA)
Company: US Veterans Health Administration
Location: Boise, ID
