Overview
Administrative Support Associate Jobs in West Allis, WI at Tekrek Solutions Inc
Job Title: Corporate Support Specialist with Travel Coordination Expertise
Job Summary:
The Corporate Support Specialist with Travel Coordination Expertise provides comprehensive administrative and operational support to the organization, with a specialized focus on managing corporate travel arrangements. This role requires excellent organizational skills, 100% confidentiality, attention to detail, flexibility, and the ability to ensure seamless travel experiences for the team. The ideal candidate is proactive, adaptable, and has a strong background in travel planning and corporate operations.
Starting Pay: $21.00 – $25.00 per hour
Key Responsibilities:
Travel Coordination:
Plan, book, and manage domestic and international travel arrangements, including flights, accommodations, and ground transportation.
Ensure compliance with corporate travel policies and budgets.
Anticipate and resolve potential travel disruptions, such as flight delays or cancellations, in a timely manner.
Maintain detailed travel itineraries and provide 24/7 support for travel-related emergencies.
Administrative Support:
Manage calendars, schedule meetings, and organize events for executives and teams.
Prepare reports, presentations, and documents for internal and external use.
Handle correspondence, emails, and calls with professionalism and discretion.
Operational Assistance:
Support the planning and execution of corporate initiatives and projects.
Maintain records and ensure documentation for compliance and auditing purposes.
Collaborate with other departments to ensure efficient corporate operations.
Expense Management:
Process and reconcile travel expenses and reimbursements in a timely manner.
Track travel budgets and provide regular reports to management.
Team Coordination:
Serve as a liaison between employees, travel vendors, and executives.
Support onboarding of new team members with travel and logistics.
Policy and Compliance:
Assist in developing and updating travel policies to align with company goals.
Ensure compliance with corporate standards, legal requirements, and safety protocols.
Qualifications:
Bachelor’s degree in Business Administration, Hospitality, or a related field (or equivalent experience).
Proven experience in administrative support and travel coordination roles.
Familiarity with travel booking platforms, airline regulations, and visa processes.
Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Exceptional organizational and time-management skills.
Excellent verbal and written communication abilities.
Ability to manage multiple tasks and handle confidential information with discretion.
Preferred Skills:
Experience using corporate travel management tools or software (e.g., Hotel Engine).
Knowledge of global travel regulations and cultural considerations.
Background in logistics.
Familiarity with CRM or ERP systems.
Work Environment:
Office-based with potential for hybrid work options.
Occasional travel to assist with on-site coordination or event planning.
Requires flexibility to handle travel-related issues outside regular business hours.
Job Type: Full-time
Pay: $21.00 – $25.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
Day shift
Monday to Friday
Weekends as needed
Application Question(s):
Are you eligible to work in the U.S. without sponsorship?
Education:
Bachelor’s (Preferred)
Experience:
planning domestic/international travel arrangement: 1 year (Required)
administrative support: 1 year (Required)
Logistics: 1 year (Required)
process /reconcile travel expenses and reimbursement: 1 year (Required)
Work Location: In person
Title: Administrative Support Associate
Company: Tekrek Solutions Inc
Location: West Allis, WI
