Overview
Administrative Support Associate Jobs in Islandia, NY at Colarossi & Williams, Financial Advisory Group
Executive Assistant
About the Role:
The Executive Assistant will be responsible for providing comprehensive administrative support to the CEO/President as well as the company as a whole. The Executive Assistant will be asked to arrange travel, schedule meetings, handle correspondence, maintain files and databases, and other personal and professional duties as assigned by the CEO/President. In addition, the Executive Assistant will support the Administrative team with other in-office duties, ensuring smooth day-to-date operations.
Responsibilities:
Provides administrative and personal support through a variety of tasks for the CEO/President including: arranging travel, completing expense reports, and composing and preparing correspondence
Works closely with the CEO/President to keep him well informed of upcoming commitments and deadlines, following up as needed
Identifies and resolves issues that arise for CEO/President regarding travel plans and technology, troubleshooting quickly to find a solution
Prepares and revises power point presentations, excel documents and other business documents as needed by the CEO/President or administrative team
Coordinates weekly catering orders for office
Manages outside vendor meetings, to include restaurant reservations, catering orders, travel itineraries, and in-office preparation of meeting spaces
Orders client and vendor gifts, as needed and directed by senior leadership, and handles holiday client gift list for entire company
Provides maintenance of filing systems and contact database
Organizes quarterly company events and outings, including facility rentals, catering orders, company communications and payment
Helps to plan and execute internal employee celebrations and milestones
Performs office tasks like ordering supplies, maintaining kitchen area, and answering phones
Creates agendas and prepares minutes of meetings for weekly and monthly company and management meetings
Provides support to finance team by entering vendor bills, processing expense reports and reconciling credit cards
Collaborates with HR team on new hire orientation, ordering business cards, company apparel and other new employee items
Qualifications:
Prior experience as an Executive Assistant
Excellent knowledge of Microsoft Office, Outlook, PowerPoint and Excel
Strong organizational and problem-solving skills
Ability to stay calm under pressure
High level of confidentiality
Occasional weekend work may be required, as needed by CEO/President
Title: Administrative Support Associate
Company: Colarossi & Williams, Financial Advisory Group
Location: Islandia, NY
