Overview
Administrative Support Associate Jobs in Huntington Station, NY at Northwell Health
We are currently seeking an Administrative Executive Assistant in our Long Island Corporate Office. This position will provide administrative support to the Maintenance Operations Team, ensuring the effective and smooth running of the day to day operations.
The daily responsibilities of this Administrative Executive Assistant include directly supporting the day-to-day time management and administrative needs of the VP of Maintenance Operations. The right candidate will have the ability to work in a faced paced environment and preform work requests in a timely manner. The ideal candidate should be a motivated hard-working professional able to work diligently under pressure and multi-tasking, the ideal candidate has 2+ years of administrative experience within the commercial maintenance industry.
Responsibilities
Receivables
Data Entry
Draft and submit invoices
Run various reports for outstanding invoices Contact clients for payment status
Purchasing
Main Contact for field staff purchases
Contact suppliers to order supplies and materials for field staff Coordinate delivery/pick up for supplies and materials
As assigned, compile documents, make copies, answer phones, send and receive fax documents, and provide other general office support as necessary.
Develop and maintain a filing system
Filing data in perspective job folders, accounting files, etc.
Maintain contact list for vendors and suppliers
Job Scheduling
Provide general support to managers and field staff
Accounting duties- Purchase Orders, input receipts, invoicing, statement review
Work with administrative staff on upcoming and open jobs
Create and update records ensuring the accuracy and validity of information
Coordinate with other departments to ensure compliance with workflow procedures
Maintain trusting relationships with suppliers, customers, and colleagues
Multi-task while responding to high email volume and performing job duties
Meet and follow up with Managers to discuss open jobs and schedules of completion
Act as the point of contact for clients and vendors
Create Proposals
Title: Administrative Support Associate
Company: Northwell Health
Location: Huntington Station, NY
