Overview
Administrative Support Associate Jobs in New Providence, NJ at Indigo Gymnastics Center
Posting Information
Posting Information
Posting Number
2025573
Posting/Functional Title
Administrative Assistant III
University Pay Plan Title
Administrative Assistant III
Location
Round Rock
Department
College of Health Professions
Recruitment Type
Open Recruiting
Job Type
Full-Time
Funding Source
Permanent
Monthly Salary
$3,554.00 – $4,326.00
Job Category
Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Prior experience working as an Administrative Assistant.
Proficient in Microsoft Office 365 to include Word, Excel, Outlook, Teams, and SharePoint.
Experience in monitoring budgets.
Effective communicator with excellent verbal, written, and interpersonal communication skills.
Demonstrated ability to maintain sensitive and confidential information.
Demonstrated ability to multitask, organize, and prioritize responsibilities, and handle interruptions.
Preferred Qualifications
Prior experience working in an academic setting.
Experience with faculty/staff hiring, PCRs, using P-card, and purchase requisitions.
Knowledge of Adobe products
Knowledge of Texas State University academic policies, systems, and procedures.
Job Description
The Administrative Assistant Ill position is responsible for providing administrative and general clerical support to the program director, faculty, and the chair/director in the Health Sciences program while also working closely with the Dean’s Office in the College of Health Professions (CHP).
This position is housed on the Round Rock campus (RRC).
Job Duties
Coordination with administrative staff at CHP Dean’s Office and TXST Global.
Oversee and manage routine operations of the department.
Serve as receptionist by answering phone, greeting and assisting students, faculty, staff, and visitors and maintaining confidentiality.
Maintain the chair/director calendar and coordinate meetings.
Prepare correspondence for the chair/director and route for appropriate approvals.
Provide departmental support to faculty in the online BSHS programs serving students worldwide and the College of Health Professions TX Global initiative.
Providing departmental support to BSHS students globally to ensure maximum success.
Process hiring paperwork for faculty, staff, and student-employees.
Assist the program director/chair with submitting job postings and PCRs.
Maintain and review staff and personnel files for completeness.
Assist the chair/director with reviewing and approving curriculum changes.
Assist the chair/director with setting up course evaluations for faculty each semester.
Monitor department accounts and reconcile expenditures monthly.
Monitor transactions of the operating budget for the department to ensure compliance with university policies.
Perform budget/financial processes for the department. These include processing budget transfers, resolving over-budget issues, payment requests, e-IDTs and e-NPOs, etc.
Serve as department administrator, monitoring faculty, staff, and student time entries.
Review and process purchase orders, PCard orders, and invoices.
Prepare travel requests and expense reports for reimbursements for the department.
Preparing and maintaining departmental contributions to BSHS marketing materials, recruiting, and retention, as well as display tables for various events including Bobcat Days, conferences, and special tabling opportunities.
Track course registration and enrollment during the registration cycles.
Maintain and respond to inquiries sent to the department email account.
Provide program support using TXST software programs such as Canvas, Banner INB, Course Leaf CLSS, SAP, Gato, and Calico.
Attend university staff development workshops and/or training sessions as appropriate.
General office duties: process key management items, work orders, run errands, order supplies, maintain inventory, troubleshoot, scan/copy materials, and prepare/distribute mail to ensure efficient office operations. Represent the office as a professional environment
Perform other duties as assigned.
Additional Information to Applicants
This position is housed on the Round Rock campus (RRC).
You must attach:
list of references
resume
cover letter (must indicate how the candidate meets the required and preferred (if applicable) qualifications listed in the posting).
Job Open Date
06/23/2025
Job Close Date (posting closes at midnight)
06/30/2025
Open Until Filled
No
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start
8:00AM
Normal Work Hours End
5:00PM
Posting Notices
Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why Choose Texas State University?
Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.
Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
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Title: Administrative Support Associate
Company: Indigo Gymnastics Center
Location: New Providence, NJ
