Overview
Administrative Support Associate – Journey Jobs in Greenville, NC at East Carolina University
Part-Time Receptionist/Administrative Assistant – Frisco, TX!
We are looking for candidates with a sense of service, sense of urgency, and the ability and willingness to interact in a positive way with the team, others in the firm, vendors, and clients in a cordial and productive manner. This position will be responsible for administrative assignments, as outlined below.
Part-time hours: 25-30 hours/week.
Dress code: Business casual
Responsibilities:
Primary Receptionist
Primary for Administrative support
Primary for Admin support for Operations Manager for Office
Primary for Office supply procurement
Primary for Mail management
Back-up for other Admins
Back-up support to arrange educational seminars and office events
General Administrative duties include, but are not limited to:
Uploading documents
Filing (both electronic and hardcopies)
Incoming/Outgoing mail/postal duties
Route documents for processing and approval
Clean-out files, organize and shred documents, as needed
Assist with day-to-day office needs, including office supply inventory and orders
Back-Up for Admin responsible for company vehicles, coordination with fleet vendors for maintenance, recalls, inspections, washes, etc. (Must have clean driving record)
Receive and distribute daily USPS, Couriers, UPS, FedEx, Amazon or other packages
Maintain break areas/coffee bars, conference rooms, printers/supply and storage rooms
Assist other admin team members as needed and back up during PTO, sick, etc.
Coordinate, communicate or submit tickets with facilities vendors, coffee, pest, printer, and building/property management
Corporate expense reporting
Event planning for office (in-office events and office holiday party)
Assist in new employee onboarding (workstation set up and onboarding packets)
Local travel for office related pick up and drop off
Qualifications:
2 plus years of administrative background
Proficient experience in Microsoft Outlook, Word, Excel & PowerPoint
Ability to lift up to 25 lbs for mail room duties and office supply deliveries
Able to work independently and as part of a team
Excellent oral/written communication skills and attention to details
Comfortable/accurate with data input
Cooperative team player
Demonstrate a drive and initiative with a positive and professional approach
Self-starter and be able to multitask and perform duties in a timely manner
Experience working in an A/E firm is a plus, but not a requirement
A bachelor’s degree is preferred, but not required
Company Overview:
Halff is a mid-sized, employee-owned, diverse and full-service infrastructure consulting firm planned, designed, engineered, constructed — and purposed — for people. Since 1950, we’ve been creating smart solutions that improve lives and communities by turning ideas into reality.
Halff was founded on a core tenet: Focus on people, treat them well, and success will follow. It’s no wonder, then, that our employees and the culture they create result in our firm consistently being named a Top Workplace in America.
Our industry-leading professionals collaborate to meet tough challenges in creative ways. Our services include: broadband, construction services, energy, environmental, geographic information systems, grant funding resources, intelligent infrastructure, intelligent transportation systems, land development, planning and landscape architecture, MEP engineering, public works, resilience, right of way, structural engineering, subsurface utility engineering/utility coordination, surveying, transportation, water resources and water/wastewater.
Halff has offices in the following locations:
Arkansas: Bentonville, Fayetteville, Fort Smith, North Little Rock and Little Rock
Florida: Chipley, Crestview, Jacksonville, Orlando, Panama City Beach, Tallahassee, Tampa, Tavares, Temple Terrace and Windermere
Louisiana: Baton Rouge and Shreveport
Oklahoma: Norman and Oklahoma City
Texas: Austin, Brownsville, Corpus Christi, Flower Mound, Fort Worth, Frisco, Houston, Lubbock, McAllen, Midland, Richardson, San Antonio, The Woodlands and Tyler
We offer excellent benefits including medical, dental, prescription and life insurance; long-term and short-term disability insurance; paid time off; holiday pay; traditional and Roth 401(k) plans; Employee Stock Ownership Plan; Health Savings Account; 529 College Savings Plan; flexible spending accounts; an Employee Assistance Plan; and more.
Salary is competitive and commensurate with experience.
Halff is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status.
Halff is a drug-free workplace. This offer of employment is contingent upon the receipt of a clear drug screen and background check prior to your first day of employment. This position may be subject to random drug testing pursuant to federal regulations.
#IND
Title: Administrative Support Associate – Journey
Company: East Carolina University
Location: Greenville, NC
