Overview
Administrative Support – Business Office (part time) Jobs in Essex Junction, VT at Williston Place Independent Senior Living
If you have an interest in being part of one of the fastest growing industries in the nation in you may consider wanting to work for Trulieve! If you have a desire to help others in need through your efforts, this may be the role for you!
At Trulieve, we strive to bring our patients the relief they need in a product they can trust. Our plants are hand-grown in an environment specially designed to reduce unwanted chemicals and pests, keeping the process as natural as possible at every turn.
Our products are designed to alleviate seizures, severe and persistent muscle spasms, pain, nausea, loss of appetite, and other symptoms associated with serious medical conditions such as cancer.
Our specially trained staff works hand-in-hand with physicians to provide the right products and the correct dosage to ensure patients get the compassionate care they need.
Requisition ID: 13802
Remote Work Available: No
Executive Assistant to the Head of HR
Location: Tallahassee, FL / Onsite
Department: Human Resources
Reports to: Head of HR
Role Summary:
The Executive Assistant reports directly to the Head of HR, provides organizational and administrative support to the Head of HR, and serves as a liaison to the C-Suite, the other department Executive Assistants, and the HR team.
Key Duties and Responsibilities:
Assist the Head of HR with daily administrative duties and complete a broad variety of administrative tasks such as expense reports, invoice processing, file organization/maintenance, and generating reports.
Provide travel support to the Head of HR, including transportation, lodging, preparation of itineraries and assembly of supporting materials.
Manage the Head of HR’s calendar to ensure appropriate time, prioritization, and attention is allocated accordingly to maximize productivity and efficiency. This includes scheduling meetings and revising the schedule as needed, arranging logistics, organizing appropriate supporting materials and files, updating relevant shared calendars, etc.
Draft presentations, organizational and corporate announcements, memos, reports, and other materials to be utilized by the Executive and HR department with diverse audiences, ranging from employee groups, C-suite, and Board of Directors.
Coordinate logistics, agendas, follow up action items, and presentations for several meetings, including weekly HR Leadership Team meetings, department-wide quarterly HR townhalls, bi-annual offsite HR strategy retreats, Compensation Committee preparation meetings, and others as needed.
Support the coordination and assembly of talent reviews and succession planning decks for Board review.
At the request of the Executive, provide administrative support to other HR members as assigned.
Maintain HR department member list; scan and copy where needed; resolve printer issues.
Conduct research as directed to evaluate current needs and assemble materials needed for proposals.
Assist the HR budget by researching invoices, following up on items, and tracking budget versus actuals.
Draft reports, letters of solicitation, and proposals; prepare and coordinate written communication.
Responsibilities will be diverse and require incredible attention to detail, a sense of urgency, utmost confidentiality and impeccable integrity.
Perform other duties as assigned.
Requirements:
Bachelor’s degree or equivalent experience
5-10 years providing support for upper-level management, preferably in the Human Resources field
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Ability to learn and operate HRIS systems
Excellent writing, editing, grammatical, organizational, and research skills
Advanced proficiency in Windows, including MS Word, Excel, PowerPoint, and data management systems
Ability to work independently and with professional discretion
Excellent time management and problem-solving skills
Ability to work with a broad range of people including Board members, HR staff, and other colleagues
Must be able to pass a level 2 background check
Equal Opportunity Employer l Trulieve Supports a Drug Free Workplace
Salary will be commensurate with experience. A comprehensive benefits package including paid time off is offered with this position. This position will work an average of 40 hours per week and will be available “after hours” if an emergency situation should arise.
Trulieve provides equal employment opportunities to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, pregnancy or any other characteristic protected by federal, state or local laws.
Title: Administrative Support – Business Office (part time)
Company: Williston Place Independent Senior Living
Location: Essex Junction, VT
