Overview
Administrative Support Coordinator Jobs in Melville, NY at Northwell Health
Kinetik is strategically located in the heart of the Delaware Basin in the Permian, one of the fastest growing areas for oil and gas development in the world. We provide the gathering, compression, processing, transportation and water management services required to bring natural gas, natural gas liquids and crude oil to market and are dedicated to providing the best service and netback for our customers. We are driven to be best-in-class and committed to growing our existing assets in the Permian Basin through both greenfield and acquisition opportunities.
Kinetik employees have decades of experience in West Texas and provide all the important services our customers need to deliver gas and crude oil production to market, which include gathering, transportation, compression, processing and produced water management.
Essential Duties and Responsibilities:
As a Field Operations Administrative Assistant, you will provide day-to-day support to the Field Operations team.
Greet people entering the office, answering any questions, providing directions, and alerting staff when someone is there to meet or visit them
Answer a multiple line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system along with setting up conference calls as requested
Communicates management’s instructions to various individuals and/or departments
Check and prepare invoices for approval. Work with company Accounts Payable team to facilitate invoice payment.
Checks and verifies receipts, schedules, purchase orders and other documents as needed
Receive, sort, and distribute daily mail/deliveries
Work with corporate support personnel on a variety of clerical related tasks
Arrange food orders as requested, including set-up and clean-up as appropriate
Provide basic and accurate information in person and via phone/email
Order office supplies and keep an inventory of stock
Update calendars and schedule meetings
Perform other clerical receptionist duties such as filing, data entry, photocopying, and faxing
The Field Operations Administrative Assistant position must have strong attention to detail and always maintain confidentiality
Education and/or Work Experience Requirements:
High School Diploma or GED required
2 years of proven work experience as a Corporate Admin, Front Office Representative, or similar role
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment (e.g., fax machines and printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
High school degree: additional certification in Office Management is a plus
Working Conditions:
Prolonged periods of sitting at a desk and working on a computer
Must be able to access and navigate each department at the organization’s facilities
Occasional driving may be needed to travel to Kinetik plants and worksites as needed
Available outside of normal working hours as needed for business necessity
Physical Requirements:
Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards
Ability to work effectively in all working conditions noted above.
Will require lifting, carrying, pushing and pulling up to 15 lbs. in a safe manner on an occasional basis
Kinetik is an equal employment opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.
Title: Administrative Support Coordinator
Company: Northwell Health
Location: Melville, NY
