Overview
Administrative Support Coordinator Jobs in Pittsburgh, PA at Belcan
Title: Administrative Support Coordinator
Company: Belcan
Location: Pittsburgh, PA
Job Title: Administrative Support Coordinator
Pay Rate: $30 – $32/hr.
Location: Pittsburgh, PA
Zip Code: 15205
Start Date: Right Away
Contract: 3 months
Keywords: #PittsburghJobs; #AdministrativesupportCoordinatorJobs;
Job Description:
Provide administrative and office support activities for supervisors and/or departments to facilitate efficient operation of the organization and related areas.
Position Description Under limited supervision and acting on own initiative, perform a variety of administrative duties for Directors, VPs, and Heads of Function. Work assignments require a thorough knowledge of functional practices and procedures, company products, policies, and programs, as well as strong proficiency with company provided software.
Tasks and Responsibilities
1. Communications, Knowledge, and CRM Governance
* Manage CA email distribution lists in IMP and communicate updates via Outlook while safeguarding confidentiality.
* Maintain CA organization charts (PowerPoint) and publish to Teams for admin access.
* Own information architecture and document management in Teams/SharePoint (teams, folders, permissions, structure).
* Maintain/contribute to departmental databases and processes (e.g., ConvergePoint for Guidelines/SOPs; LCM/NDA; eMOC tasks).
* Support SPOC with LEADS and inquiries in C4C.
2. People, Scheduling, and Site Operations
* Manage business travel and executive Outlook calendars as requested.
* Create internal meeting requests, book rooms, and submit building/service requests.
* Execute onboarding for new CA employees (workspace tools, office items, nameplates).
* Oversee physical mail delivery for CA (Building 8).
* Serve as focal point to schedule laboratory tours, coordinating with lab personnel.
3. Procurement, Finance, and Compliance (Lab and Assets)
* Create purchase requisitions and manage the PO process; obtain quotes; verify and approve invoices.
* Process CA MarCom monthly P card expense reports (tradeshows/conferences).
* Order lab supplies and sample materials in support of the CA lab leader.
* Coordinate annual asset inventory reconciliation across CA NA cost centers and update SAP records.
* Assist with quality audit preparation and conduct self audits of quality/safety equipment records (IMS/HSEQ).
Education
* High school diploma with 8+ years supporting executives; or associate"s degree with 6+ years supporting senior executives.
Basic Qualifications
* Ability to manage multiple competing priorities.
* Strong interpersonal skills.
* Highly organized.
* Able to work effectively with employees at all levels of the organization.
* Demonstrated ability to handle sensitive and confidential information.
Preferred
* Experience supporting executive level managers.
