Overview
Administrative Support Coordinator (Administrative Support Coordinator I), Advancement Services Jobs in San Bernardino, CA at California State University
POSITION SUMMARYThe Administrative Assistant is responsible for working directly in an administrative support role to the administrative team as needed. This position also provides front counter support including, but not limited to answering phones, taking messages, directing calls, coordinating general school office operations, and greeting and attending to school visitors, school staff, and student requests.KEY ABILITIESRequires knowledge of general school office or a professional office environment.Requires knowledge of technology in the areas of office software (ESchool), electronic communication, database systems, word processing, spreadsheets, and office equipment operation; i.e., phones, fax, and copier.Requires strong service-related people skills and problem solving skills as this position is generally the first contact and has significant responsibility in representing the school.Requires strong verbal and written communication skills due to interaction with the general public, school personnel, state agencies, and other agencies on a regular basis.Requires strong, positive interpersonal relationship skills between students, staff, parents, and community members.Requires strong organizational skills to balance demands of a multi-tasking position.Requires the individual to maintain confidentiality.Essential Functions Statement(s)Serve as a liaison between school staff and administration and parents and administration.Track transportation of ALL students in the building. Receive parents on day of assembly and provide sign in sheets.Greet and receive students, school staff, and school visitors in the main office.Supervise students sent to the office.Check identification of parent/guardian dismissing student and verify information against student’s information on file.Communicate with classrooms via intercom system for paging students and/or staff.Answer incoming phone calls, take messages, and direct calls as appropriate.Assist with the distribution of student/parent communication/materials as needed or required.Assist with the distribution of school staff communication/materials as needed or required.Prepare paperwork and items for bulk mailing of newsletters and non-time-sensitive materials to parents/students and deliver to post office.Organize main office area for efficiency, safety, and appearance.Coordinate general office operations as needed or required.Respond to inquiries in a timely manner.Type, proofread copy, distribute, and file correspondence as needed or requested.Perform data collection/generate reports; i.e., pulling reports/data on students and/or staff as needed.Perform any other duties/assignments as assigned/requested by the principal.
Show more
Title: Administrative Support Coordinator (Administrative Support Coordinator I), Advancement Services
Company: California State University
Location: San Bernardino, CA
